Office Assistant

Zahr Freighters is seeking a reliable, organized, and hardworking Office Assistant to support its daily administrative and office activities in Dubai. The successful candidate will assist with documentation, filing, data entry, office supplies, correspondence, and routine coordination. A positive attitude, attention to detail, good communication, and the ability to handle multiple tasks are important for this role.

Key ResponsibilitiesAssist with daily office administration and general clerical activities.

Maintain and organize physical and digital files, records, and documents.

Handle printing, photocopying, scanning, filing, and document distribution.

Receive, sort, and distribute incoming mail, courier packages, and correspondence.

Assist different departments with routine administrative and clerical requirements.

Perform basic data entry and update office records accurately.

Prepare simple letters, reports, forms, spreadsheets, and other office documents.

Maintain office supplies and coordinate replenishment when required.

Assist with meeting arrangements and prepare meeting rooms and materials.

Answer basic enquiries and direct visitors or calls to the appropriate department.

Coordinate with courier companies, suppliers, and service providers when required.

Assist with logistics-related documentation and routine paperwork.

Maintain a clean, organized, and professional office environment. Help collect, deliver, or distribute documents between departments when required.

Support the administration team with scheduling and routine coordination.

Maintain confidentiality of company, customer, and business information.

Perform other administrative duties assigned by management.

RequirementsHigh school diploma, diploma, or bachelor's degree in Business Administration, Office Administration, or a related field.

Previous experience as an Office Assistant, Administrative Assistant, Office Clerk, or similar role is preferred.

Basic knowledge of Microsoft Word, Excel, email, and office equipment.

Good verbal and written communication skills. Strong organizational and time-management abilities.

Good attention to detail and accuracy.

Ability to manage multiple routine tasks efficiently.

Professional and helpful attitude.

Ability to work independently and as part of a team.

Basic knowledge of logistics or freight documentation is an advantage.

Candidates available for immediate joining may be preferred.

Skills & CompetenciesOffice administration and clerical supportDocument filing and record managementData entry and document preparationMicrosoft Office skillsOffice supplies coordinationCourier and correspondence handlingLogistics documentation supportCommunication and interpersonal skillsTime management and organizationTeamwork and cooperationAttention to detailWhy Join Zahr Freighters?

The Office Assistant position at Zahr Freighters in Dubai offers an opportunity to gain practical experience in office administration while working in a professional freight and logistics environment. The role provides exposure to documentation, coordination, customer and vendor communication, and daily business operations, helping motivated candidates develop valuable administrative skills and build a strong foundation for future career growth.