Administrative Assistant, Finance
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Job Title: Administrative Assistant, FinanceCompany: Ventura FoodsLocation: REMOTE, United StatesEmployment Type: Full-TimeSalary: $75,981 – $96,134.85 per YearCandidate Prerequisites: 3+ Years Executive Support or Financial Data Entry Experience | High School Diploma/GED Required (Associate Degree Preferred) | Proficiency in MS Office & Coupa ERP System | Ability to Travel up to 5%DescriptionVentura Foods is seeking an Administrative Assistant, Finance to provide administrative and operational support to its Finance leadership team and corporate headquarters. This remote position focuses on coordinating executive calendars, compiling financial reports, processing vendor transactions, and maintaining administrative workflows in a fast-paced environment. The selected candidate will build financial reporting packages, process purchase requisitions, track shipping expenses, organize corporate events, and handle confidential executive data with professionalism and precision.
Key ResponsibilitiesProvide administrative support to the Finance leadership team and executive headquarters.
Compile financial data, prepare performance reports, and track project timelines.
Manage executive calendars, schedule multi-party meetings, coordinate travel itineraries, and handle confidential files.
Process purchase requisitions, invoices, vendor payments, and shipping costs using the Coupa platform.
Coordinate departmental conferences, training programs, onboarding schedules, and logistics.
RequirementsEducation & Experience: High School Diploma or GED required (Associate Degree in Business Administration preferred); 3+ years of experience supporting executive leaders or handling financial data entry/reporting.
Technical Skills: High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and financial purchasing systems like Coupa.
Key Competencies: Basic finance concepts, financial reporting processes, administrative project coordination, vendor invoice tracking, and effective time management.
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