Administrative Assistant

منذ 5 ساعات

Dubai, الإمارات العربية المتحدة Private Company Dubai دوام كامل

مجانًا عبر البريد الإلكتروني أو Google

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Salary Expectation Notice: The budget for this position is strictly AED 3,500 – AED 4,500 per month.

Please only apply if this salary range aligns with your expectations. Applicants who do not accept this range in the mandatory pre-screening questions will be automatically filtered out.

About the Role

We are an established specialized technology team delivering high-end commercial and hospitality projects across the UAE. Operating out of our primary office location in a central business centre, we are seeking a sharp, highly organized, and proactive Operations & Executive Assistant to support management across daily operations, project logistics, client/vendor communications, and administrative tracking.

This role features a hybrid work schedule—combining structured office days at our business centre with remote work for part of the week.

This is not a slow-paced administrative role—you will be right in the mix of fast-moving project operations, procurement follow-ups, and executive schedule management.

Key Responsibilities

Executive Support: Manage calendars, prioritize communications, coordinate high-level meetings, and act as a reliable gatekeeper and coordinator for daily operations.
Task Follow-Up: Rigorous daily follow-up on operational tasks, action items, and cross-team deliverables to ensure nothing slips through the cracks.
Project & Document Coordination: Maintain project tracking sheets, log client/supplier invoices, assist with quotation formatting, and organize procurement documentation.
Vendor & Client Liaison: Follow up with suppliers on lead times, deliveries, and payment schedules, ensuring seamless communication across active job sites.
Office & Remote Operations Support: Oversee day-to-day administrative functions at our business centre office, maintain remote workflow coordination on work-from-home days, handle incoming inquiries, track petty cash/expenses, and assist with staff/vendor onboarding logistics.

Requirements & Qualifications

Experience: Minimum 3–5 years of experience in an Executive Assistant, Operations Coordinator, or Senior Admin role.
Location: Must currently reside in Dubai, UAE.
Work Setup: Must be equipped and self-motivated to operate seamlessly in a hybrid environment (split between our business centre office and remote work).
Professional Presence: Excellent personal presentation, polished demeanor, and confidence in representing the firm in front of clients and executive stakeholders.
Technical Skills: Highly proficient in Microsoft Excel (data tracking, formatting, structured logs), Google Workspace, and project management tools.
Communication: Exceptional written and spoken English with strong interpersonal skills.
Mindset: Extreme attention to detail, proactive problem-solver, and capable of prioritizing tasks independently under tight deadlines.

What We Offer

Monthly salary: AED 3,500 – AED 4,800
Flexible Work Model: Hybrid work structure (partially remote / partially in-office at our business centre location).
Fast-paced, high-end project environment with room to take full ownership of operational processes.

Administrative Assistant

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About the Role

Key Responsibilities

Requirements & Qualifications

What We Offer

وظائف مشابهة في Dubai

أهم المدن

الأمريكتين

أوروبا

آسيا / أوقيانوسيا

أفريقيا

Administrative Assistant

احفظ هذه الوظيفة وحافظ على تنظيم بحثك

About the Role

Key Responsibilities

Requirements & Qualifications

What We Offer

وظائف مشابهة في Dubai

أهم المدن