HR & Administrative Assistant / Executive Assistant-UAE
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Career Level: Senior
Location: Dubai, UAE
Gender: FEMALE
Experience: 4-10 years
Monthly Salary: AED 5 000 to AED 7 000
Offices: a Dubai-International City, b Dubai - Deirac, Sharjah - Al Majaz
Products Industries: Industrial weighing scales, measuring instruments, instrumentation, process control, industrial automation, elevators, escalators, material handling, lifting equipment, tools, meters, power tools, hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products, LV, ELV, BMS
Intro
We are looking for an organized and responsible Admin Administrative Assistant to support daily office operations, HR coordination, basic accounting support, supply chain support, and internal follow-ups.
Responsibilities
- Handle daily administrative tasks: emails, records, and filing.
- Assist management with schedules, reports, and follow-ups.
- Monitor office supplies, petty cash, and general office requirements.
- Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.
- Assist in job posting, CV screening, interview scheduling, candidate follow-up, and maintaining employee records, attendance, leave records, HR documents; support onboarding documentation and internal HR communication.
- Support basic AP/AR invoice entry, receipts, payment follow-ups, and bookkeeping; experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.
- Support basic supply chain tasks: supplier follow-ups, shipment coordination, stock updates, and order status tracking.
Qualifications
- Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator.
- Skilled in at least two of the following areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain.
- Strong written and verbal communication skills, professional email drafting ability.
- Proficient in MS Word, Excel, Outlook, and general office applications.
- Experience with Zoho Books, Zoho Inventory, Zoho CRM, or Odoo is an advantage.
- Highly organized, detail-oriented, able to manage multiple tasks with minimum supervision.
- Proactive, reliable, and willing to learn new systems and procedures.
Additional Qualifying Advantages
- UAE driving license.
- Experience in Digital Marketing or Social Media.
- Engineering Degree specialized as Mechatronics Engineer will be a Plus+.
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