Admin cum Accountant

Admin Cum Accountant – Security Systems Company

Location:
Dubai, UAE Employment Type: Full-time Industry: Security Systems / CCTV / ELV Job Summary We are looking for a well-organized and detail-oriented Admin Cum Accountant to join our security systems company in Dubai. The ideal candidate will be responsible for day-to-day administration, accounting, quotations, invoicing, email communication, documentation, and client follow-up. The candidate should be comfortable handling multiple responsibilities and coordinating with clients, suppliers, sales staff, technicians, and management. Experience in a CCTV, security systems, ELV, construction, contracting, or technical services company will be an advantage.

Key Responsibilities
Administration & Office Coordination
- Handle day-to-day administrative and office activities.
- Maintain company records, documents, files, and correspondence.
- Prepare and maintain quotations, purchase orders, invoices, delivery notes, and other documents.
- Coordinate with sales and technical teams regarding ongoing projects and service requirements.
- Maintain proper filing of company and client documents.
- Assist management with daily administrative tasks. Quotations & Invoicing
- Prepare professional quotations for CCTV, security systems, ELV projects, maintenance works, and service jobs.
- Prepare invoices based on completed works, approved quotations, purchase orders, and service reports.
- Follow up with the technical/sales team for job completion details required for invoicing.
- Maintain records of quotations submitted, approved, rejected, and pending.
- Follow up with clients regarding quotation approvals and purchase orders. Client Communication & Follow-Up
- Send professional emails to clients, suppliers, and business partners.
- Follow up with clients regarding quotations, purchase orders, invoices, payments, and outstanding documents.
- Maintain good communication with existing clients.
- Coordinate appointments, site visits, service requirements, and documentation when required.
- Respond to client inquiries and coordinate with the relevant internal team for resolution. Accounting Responsibilities
- Handle day-to-day bookkeeping and accounting entries.
- Record sales, purchases, expenses, receipts, and payments.
- Maintain accounts receivable and accounts payable records.
- Prepare customer statements and regularly follow up on outstanding payments.
- Reconcile bank, cash, customer, and supplier accounts.
- Maintain petty cash records and supporting documents.
- Assist with monthly financial reports and account reconciliation.
- Maintain proper accounting documentation and records.
- Coordinate with external auditors/accounting consultants when required.
- Assist management with financial and accounting information. Requirements
- Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- 2–5 years of relevant experience in administration and accounting.
- Previous experience in a UAE-based company is preferred.
- Experience preparing quotations and invoices is required.
- Good knowledge of basic accounting principles and bookkeeping.
- Experience with accounting software such as Tally, QuickBooks, Zoho Books, or similar software.
- Good knowledge of MS Excel and Microsoft Office.
- Strong email writing and communication skills.
- Good organizational and time-management skills.
- Ability to manage multiple tasks and meet deadlines.
- Good attention to detail and accuracy.
- Experience with VAT-related accounting documentation is an advantage.
- Experience in a CCTV, security systems, ELV, construction, contracting, or technical services company is preferred.
- Good command of written and spoken English. Key Skills
- Accounting & Bookkeeping
- Quotations & Invoicing
- Accounts Receivable & Payable
- Client Follow-Up
- Payment Collection Follow-Up
- Email Communication
- MS Excel
- Accounting Software
- Documentation & Filing
- Office Administration
- Customer Service
- Data Entry
- VAT Documentation

What We Offer
- Competitive salary based on experience and qualifications
- Full-time employment
- Professional working environment
- Opportunities for career growth
- Exposure to accounting, administration, sales support, and security system operations

How to Apply
Interested candidates can send email to ranjithvalappil99@gmail.com Pay: AED3,000.00
- AED6,900.00 per month Work

Location:
In person