Executive Secretary
منذ يوم
Dubai, الإمارات العربية المتحدة
Boundless Consulting
دوام كامل
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مجانًا عبر البريد الإلكتروني أو Google
Opportunity #358
The Client:
A huge tech conglomerate that is at the edge of creating everyday technology that facilitates the lives of individuals and companies is looking to hire an Executive Secretary.
Responsibilities:
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Requirements:
- Proven experience as executive secretary or similar administrative role
- Fluent in English and Russian, and preferably Arabic.
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field