Corporate Sales Administrator

About the Brand

At Indigo Living, we believe a beautifully designed space can elevate the way we live. For over 45 years, our collections have blended heritage with modern elegance – gracing countless stylish homes, upscale serviced apartments, five-star hotel rooms and show flats from Hong Kong to the Middle East.

About the Role

This position provides comprehensive administrative and operational support to the Corporate Sales team. The role is responsible for preparing BOQs, processing orders, coordinating deliveries, issuing invoices, and maintaining accurate project documentation. Acting as a key liaison between Sales, Accounts, Inventory, and Logistics departments, the position ensures the smooth execution of corporate sales projects from quotation to delivery and closure. The ideal candidate will be detail-oriented, organized, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

Role Details

• Prepare Bills of Quantities (BOQs) in accordance with the instructions received from Sales Executives.
• Verify the availability of items listed in the BOQ and promptly inform the Sales Executive of any discrepancies, shortages, or other issues.
• Prepare client invoices, issue them in a timely manner, and ensure that copies are shared with the Accounts Department. Follow up on outstanding payments to ensure prompt settlement.
• Coordinate delivery schedules with the Logistics Controller, arranging outsourced manpower where necessary and with prior approval from the Corporate Sales Manager.
• Immediately escalate to the Sales Executive any matters arising during delivery, including shortages, damages, or client complaints.
• Ensure that all assigned projects are accurately posted and formally closed upon completion.
• For specific projects, provide the Inventory Department with all necessary documentation to facilitate the processing of Purchase Orders.
• Process Return Orders as required, ensuring all related documentation is accurately prepared in the system and coordinating with the Logistics Controller for collection.
• Prepare and process Transfer Orders, obtaining prior approval from the Retail Manager regarding transfer locations.
• Prepare Referral Agreements and process commission payments for agencies and external designers in accordance with company procedures.
• Demonstrate a thorough understanding of, and the ability to execute, both Purchase Order and Sales Order processes.
• Prepare and submit Corporate Sales Reports within the deadlines established by management.

Qualifications

Ideally you will have a minimum of 2 years experience in an administration role supporting of a sales/project team

• Bachelor's Degree in Accountancy, Finance, or a related discipline is preferred.
• Advanced proficiency in Microsoft Office applications, particularly Excel and Word.
• Demonstrates a proactive approach and exercises sound judgment in resolving operational matters.
• Able to perform effectively under pressure while maintaining accuracy and attention to detail.
• Possesses excellent verbal and written communication skills.
• Builds and maintains strong collaborative relationships across departments and at all levels of the organization.
• Highly organized, meticulous, and committed to maintaining high standards of work quality.
• Fluency in English (written and spoken) is essential.

Renumeration

• Competitive package - Salary (dependent on experience) + Commission Scheme
• Annual Bonus subject to Target achievement.
• Long term service benefits from 3 years service.
• Opportunities for career progression.
• Comprehensive multi-country Medical Insurance.
• Annual Flight
• A generous Employee Discount.

Before you click "apply": Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you. Due to the number of applicants only those we feel have the right skill set will be contacted. You may also be asked to provide proof of your current or previous remuneration package.