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Executive Secretary to the General Manager

4 hours ago

Dubai, Dubai, United Arab Emirates BHATIA GENERAL CONTRACTING CO LLC Full time
  • Manage the General Manager's calendar, schedule meetings, and coordinate travel arrangements with precision, ensuring optimal time management and efficient.
  • Prepare and disseminate confidential correspondence, reports, and presentations, demonstrating impeccable attention to detail and a strong command of written communication.
  • Serve as the primary point of contact for internal and external , managing inquiries, and providing exceptional customer service with professionalism.
  • Organize and maintain electronic and physical files, ensuring accuracy, confidentiality, and easy retrieval of critical documents.
  • Coordinate with project teams, consultants, clients, and internal departments Handle confidential documents, contracts, and sensitive management communications. Preparing MEMOs, presentations, and management reports. Liaise with PRO, HR, Finance, and site teams as required Record Keeping( hard and soft copy )
  • Support the GM in tracking project progress and deadlines.
  • Must be familiar with government sector portals such as RTA, DED, Immigration, Dubai Police, and other systems related to renewing permits, licenses, and approvals.
Desired Candidate Profile
  • Possesses a Bachelor's degree in Business Administration, Management, or a related field.
  • Holds a minimum of 7 to 10years of experience as an Executive Secretary or similar role, preferably within the construction or contracting industry.
  • Demonstrates fluency in English and Arabic (written and spoken) is essential for effective communication.
  • Exhibits proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.