Real Estate Administrative Assistant

3 days ago

Dubai, Dubai, United Arab Emirates Top House Real Estate Full time

We're Hiring: Admin / Front Desk Executive — Top House Real Estate (Dubai)

Top House Real Estate is a boutique luxury real estate advisory in JBR Dubai, specialising in high-end residential and investment properties. We are seeking a polished, detail-oriented, and highly professional
Admin / Front Desk Executive
to represent our brand at the first point of contact and support our elite advisory team.

Location:
JBR Dubai

Company:
Top House Real Estate

Role Overview:

This role is central to the client experience at Top House. The successful candidate will manage front-of-house operations, support the sales and advisory teams, and ensure that all administrative and regulatory processes are handled with precision, discretion, and efficiency.

Key Responsibilities:

  • Welcome clients and manage front desk operations in line with a luxury brand standard
  • Handle all incoming calls, WhatsApp communications, and emails with professionalism and discretion
  • Coordinate meetings, property viewings, and schedules for the advisory team
  • Prepare and manage all real estate documentation (RERA forms, agreements, NDAs, MOUs)
  • Manage Trakheesi, Dubai REST, listings uploads, and developer registrations
  • Create, upload, optimise, and manage property listings across major real estate portals
  • Maintain organised digital and physical records, files, and office inventory
  • Support reporting, basic HR administration, and office management tasks

Mandatory Requirements:

  • Minimum 2 years' experience as an Admin / Front Desk Executive within a real estate brokerage in Dubai
  • Strong hands-on experience with Trakheesi, RERA regulations, and Dubai REST
  • Strong experience managing and optimising property listings on major portals (e.g., Property Finder, Bayut, Dubizzle, etc.)
  • Excellent English communication skills (spoken and written)
  • Strong proficiency in MS Office (Word, Excel, Outlook)
  • Impeccable presentation, attention to detail, and ability to multitask under pressure
  • Currently residing in Dubai and legally eligible to work in the UAE

What We Offer:

  • A refined, professional working environment within a boutique luxury brand
  • Exposure to high-value clients and premium property portfolios
  • A culture that values quality, discretion, and excellence
  • Basic salary, medical insurance and professional growth and progression within the company.

Interested candidates who meet all mandatory requirements are invited to apply by sending their CV via email

  • Administrative Assistant – Real Estate

    1 week ago

    Dubai, Dubai, United Arab Emirates Aqarco Real Estate Full time

    AQARCO REAL ESTATE BROKER L.L.C is seeking an experienced, detail-oriented Administrative Assistant with a strong background in real estate operations to join our fast-growing and dynamic team.This position is ideal for professionals who already understand the real estate environment and can confidently support daily administrative and listing...

  • Real Estate Administrator

    3 days ago

    Dubai, Dubai, United Arab Emirates Provident Real Estate Full time

    Company DescriptionProvident Real Estate is an award-winning real estate agency based in Dubai, recognized for its excellence in customer service and professionalism. ISO Certified and RERA-certified, we prioritize personalized service and customer satisfaction as our core values. Our team is made up of highly trained, experienced, and multilingual property...

  • Experienced Real Estate Administrative Assistant – Dubai

    3 days ago

    Dubai, Dubai, United Arab Emirates Aqarco Real Estate Full time

    Company: Aqarco Real Estate Broker L.L.CLocation: Dubai, UAEJob Type: Full-timeSalary: Competitive (based on UAE real estate experience)Visa: ProvidedAbout the RoleAqarco Real Estate Broker L.L.C is seeking a highly experienced Real Estate Administrative Assistant with in-depth knowledge of the Dubai real estate market.This is not an entry-level position.The...

  • Real Estate Administrator

    3 days ago

    Dubai, Dubai, United Arab Emirates Fortune 4 Real Estate Full time

    We are looking for a proactive and detail-oriented Administrative Assistant to join our real estate team in Dubai. The successful candidate will play a key role in supporting day-to-day operations, coordinating with agents and clients, and ensuring efficient handling of all administrative tasks related to real estate transactions.Key Responsibilities:•...

  • Real Estate Administrative Assistant

    1 day ago

    Dubai, Dubai, United Arab Emirates Royal Tiara Real Estate Brokers LLC Full time

    Job Summary:We are looking for a proactive and detail-oriented Administrative Assistant with at least 2 years of experience in the real estate industry, preferably within the UAE. The successful candidate will support our real estate team with administrative, marketing, and client service tasks, ensuring smooth and efficient daily operations.Key...

  • Real estate administrator

    5 days ago

    Dubai, Dubai, United Arab Emirates Creative Lines Real Estate Full time

    Role OverviewThe Real Estate Administrator will play a key role in supporting our agents, maintaining property listings, managing client documentation, and ensuring all operational processes run efficiently. This position requires strong organizational skills, attention to detail, and excellent communication abilities.Key ResponsibilitiesHandle daily office...

  • Office Administrator for Real Estate

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Property Search Real Estate Full time

    Job Title: Office Administrator – Real Estate Department Administration and Sales OperationsLocation: Business Bay, Bay Square 1, Dubai.Employment Type: Full TimeReports To: ManagementJob PurposeWe are seeking a reliable and well organized Office Administrator to manage and coordinate the administrative functions of our real estate brokerage and sales...

  • Administration Assistant-Real Estate Experience

    1 week ago

    Dubai, Dubai, United Arab Emirates AQARCO REAL ESTATE BROKER L.L.C Full time

    AQARCO REAL ESTATE BROKER L.L.C is seeking a highly motivated and detail-oriented Administration Assistant-Real Estate to join our dynamic team. This is an excellent opportunity for an individual passionate about the real estate industry and eager to contribute to a growing company. ResponsibilitiesManage and verify property listings on portals such as...

  • Real Estate Administrator

    1 day ago

    Dubai, Dubai, United Arab Emirates Maple & Lane Real Estate Dubai Full time

    We are looking for a highly organized and proactive Real Estate Administrator to join our growing team. The ideal candidate will support daily operations, ensure smooth transaction coordination, and provide administrative support to agents and management.Key Responsibilities:Manage and organize property listings, contracts, and client...

  • Real estate administrator

    1 week ago

    Dubai, Dubai, United Arab Emirates Virtus Homes Real Estate L.L.C Full time

    We are seeking a Female Administrator to join our real estate firm. The ideal candidate will provide administrative and operational support to ensure the smooth day-to-day functioning of the office.Key ResponsibilitiesHandle daily office administration and coordinationManage emails, phone calls, and correspondencePrepare and maintain contracts, forms, and...