AC171 - Full-Time Executive/Personal Assistant - Abu Dhabi

2 days ago

Abu Dhabi, Abu Dhabi, United Arab Emirates British American Household Staffing Full time 35,000 - 55,000
Overview

A private American family residing in Abu Dhabi is seeking a live-out, service-minded Executive/Personal Assistant to streamline their lives. The candidate will serve as the trusted right hand to the two principals, a couple with young children. This is a high-impact role for a candidate who can manage complex schedules, different time zones, international travel, high-stakes projects, and personal, philanthropic, and household matters. The position provides the opportunity to build systems, operate on a high level, and highlight your extraordinary skill-set. Relocation package being offered.

Responsibilities

Responsibilites include, but are not limited to:

Personal & Household Coordination 

  • Support scheduling of personal and family appointments 
  • Organize recurring household matters, including staff schedules, wardrobe and gift tracking, and key medical or personal records 
  • Build systems to keep information and tasks organized across locations 
  • Ad Hoc tasks

Problem-Solving & Process Improvement 

  • Anticipate needs and proactively resolve issues with discretion and judgment 
  • Introduce tools and practices that improve productivity for both principals and their support network 

Executive Support 

  • Manage dynamic calendars for two principals across time zones using Google Workspace 
  • Prepare briefs, presentations, and meeting materials; drive follow-ups and accountability 
  • Maintain CRM and related systems for contacts, priorities, and commitments 
  • Ad Hoc tasks

Travel & Logistics 

  • Plan and execute global travel for the principals and their family, including flights, visas, ground transport, accommodations, and itinerary changes on short notice 

Projects & Properties 

  • Coordinate select projects such as retreats, book launches, philanthropic initiatives, and special events 
  • Liaise with designers, contractors, and vendors on property upgrades and ongoing
Qualifications
  • Minimum 5 years' EA/PA experience supporting senior executives or UHNW principals
  • Experience across both corporate and private household environments preferred
  • Proven end-to-end project management and ability to prioritize under pressure 
  • Advanced professional English 
  • High proficiency with Google Workspace, CRM, expense, and travel tools, and quick adoption of new technology
  • Discreet, resourceful, and culturally adaptable with a global 24/7 mindset
  • Comfortable working in both traditional office and private-residence settings
  • Flawless integrity and utmost discretion.
  • Self-starter able to work independently with a high level of ambiguity under minimum supervision.
  • Creative and resourceful problem solver. 
  • Thrives in a non-traditional work setting, equally comfortable working from the principals' home or their places of business.
  • Ability to handle both executive and personal tasks 
  • Highly organized with excellent time management skills.  
  • Respectful of boundaries and self-aware
  • Not a clock watcher
  • Energetic and can keep up with a fast-paced environment
  • Willing to relocate to Abu Dhabi
Requirements
  • Must sign NDA
  • Must pass background check
Salary and Benefits
  •  AED 35K-55K  monthly, depending on experience (up to $180k annual base salary)
  • Visa provided – Relocation package
  • Health insurance for employee, spouse, and up to three children
  • Paid holidays
  • Monthly flight allowance AED 800 to AED 2000 per month
  • Life insurance for employee
  • Educational allowance up to 3 children, AED 20,000 to AED 60,000 per year
  • Gratuity on basic salary after one year

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