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Executive Assistant

32 minutes ago

Abu Dhabi, Abu Dhabi, United Arab Emirates WovV Technologies Full time

Job Description: Executive Assistant to Founder & CEO

Location: United Arab Emirates (Remote)

Experience: 1+ Years (Fresher are also welcome)

Mandatory: Native Arabic language

Key Roles and Responsibilities: 

  • Provide sophisticated calendar management for CEO
  • Strong verbal and written communication skills in English. Proficiency in Arabic is a Mandatory
  • Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organisation:including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Provides a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
  • Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items
  • Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken
  • To draft correspondence and other documentation to the CEO's specification
  • Working on a few project tracking. Should be open to take up varied tasks
  • Coordinating with bankers for various queries and resolutions 

Requirements:

  • Proven prior experience as Executive Assistant or similar role
  • Mandatory - Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Email communications 
  • Thrive in an intense, do-it-yourself, start-up environment
  • Ability to work well within a cross-functional team environment and diverse communities
  • Ability to switch gears at a moment's notice
  • Exceptional organisational skills and impeccable attention to detail
  • Make appropriate, informed decisions regarding priorities and available time
  • Able to maintain a high level of integrity and discretion in handling confidential information