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Secretary To Managing Director

57 minutes ago

Dubai, Dubai, United Arab Emirates Threads DGT Trading LLC Full time
  • Manage the Managing Director's calendar with precision, ensuring effective time management and prioritization of meetings and commitments.
  • Act as the primary point of contact between the Managing Director and internal/external stakeholders, facilitating seamless communication.
  • Prepare detailed agendas and minutes for meetings, ensuring all action items are recorded and followed up on promptly.
  • Conduct thorough research and compile reports to provide the Managing Director with relevant information for informed decision-making.
  • Oversee travel arrangements, including itineraries and accommodations, ensuring a smooth and efficient travel experience.
  • Handle confidential information with discretion, maintaining the trust and integrity of the Managing Director's office.
  • Assist in the preparation and management of budgets related to the Managing Director's office and associated projects.
  • Coordinate special projects and initiatives led by the Managing Director, ensuring timelines and deliverables are met.
  • Support the Managing Director in drafting and proofreading correspondence, presentations, and other documents.
  • Implement and maintain efficient office systems and procedures to enhance productivity within the Managing Director's office.
Desired Candidate Profile
  • Bachelor's degree in Business Administration, Management, or a related field, showcasing a solid educational foundation.
  • Proven track record of working within corporate environments, ideally in fast-paced sectors such as finance or technology.
  • Strong organizational skills with an ability to manage multiple priorities and adapt to shifting demands effectively.
  • Exceptional verbal and written communication skills, with fluency in English; additional languages are a plus.
  • Expertise in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with project management tools.
  • High level of emotional intelligence, allowing for effective interaction with diverse personalities and handling sensitive situations.
  • Strong attention to detail and accuracy, ensuring that all documentation and correspondence are error-free.
  • Demonstrated ability to maintain confidentiality and manage sensitive information with integrity.
  • A proactive attitude, with the ability to anticipate needs and provide solutions before issues arise.