Purchase Executive

2 weeks ago

Dubai, Dubai, United Arab Emirates Whitespace Global Full time

JOB TITLE: Purchasing ExecutiveDEPARTMENT: Procurement / Supply ChainREPORTS TO: Supply Chain ManagerJOB GRADE:PURPOSE OF POSITION:To manage procurement activities ensuring timely sourcing and purchasing of materials andservices at competitive prices while maintaining quality standards. The Purchasing Executiveis responsible for supplier identification, negotiation, purchase order processing, and supplierperformance monitoring. This position supports the overall supply chain function by ensuringthat purchasing operations run smoothly and comply with company policies.QUALIFICATIONS: Minimum 1-2 years of experience in purchasing, procurement, or supply chainfunctions Bachelor's Degree preferred (Supply Chain, Business Administration, or related field) Knowledge of procurement processes, vendor management, and contract negotiation Familiarity with ERP systems (Microsoft Dynamics, SAP, or similar) Strong Excel skills for reporting and data analysis Excellent communication and negotiation skills Detail-oriented with strong organizational skills Ability to manage multiple priorities and work under pressureL

DIMENSIONS OF POSITION: Source and evaluate potential suppliers and vendors Issue Requests for Quotations (RFQs), analyze quotations, and negotiate terms Generate and process purchase orders in ERP system accurately and timely Monitor purchase order status and ensure timely delivery of goods/services Maintain supplier records and contracts, ensuring compliance with company policies Liaise with warehouse, finance, and other departments to coordinate purchasing needs Review and reconcile supplier invoices and resolve discrepancies Conduct supplier performance evaluations and suggest improvements Assist with inventory management and stock replenishment planning Prepare regular procurement reports and cost analysis for management review

Potential Areas of Accountability:Procurement Operations: Ensure timely purchase and delivery of goods and services Monitor supplier lead times and delivery schedules Maintain accurate procurement records and documentationVendor Management: Build and maintain strong relationships with suppliers Negotiate best prices, payment terms, and delivery conditions Evaluate supplier performance and handle supplier auditsERP & Documentation: Accurate entry of purchase orders, receipts, and invoices in ERP Maintain proper filing and documentation for audit purposesCoordination: Work closely with warehouse, finance, and sales teams to meet procurement needs Coordinate with suppliers and logistics for smooth inbound operationsPHYSICAL EFFORTS Primarily office-based work with occasional visits to supplier premises or warehouse Able to handle documentation, data entry, and occasional physical inspection of goods

Job Type: Full-time

Pay: AED3, AED3,500.00 per month

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