Sales Coordinator cum Receptionist

2 weeks ago

Dubai, Dubai, United Arab Emirates Falcon Group Middle East Full time 30,000 - 60,000 per year

About Falcon Geomatics LLC :

Falcon Geomatics LLC is a trusted supplier of surveying instruments, GIS solutions, and geospatial services in the UAE and across the Middle East. We provide high-quality products and reliable support to engineering, construction, and mapping professionals.

Position Overview:

We are looking for a well-organized and proactive Sales Coordinator cum Receptionist to handle customer interactions, sales documentation, and general office coordination. The role involves preparing quotations, processing LPOs, coordinating with suppliers and clients, and managing front desk operations.

Key Responsibilities:

Sales Coordination:

  • Prepare and send quotations to customers based on inquiries received.
  • Process customer purchase orders (LPOs) and coordinate with suppliers for product availability and delivery schedules.
  • Prepare sales orders, delivery notes, and invoices in coordination with the accounts and logistics departments.
  • Follow up with customers on quotations, orders, and payments.
  • Maintain and update customer databases, sales records, and documentation.
  • Assist the sales team with tender documentation and submissions when required.
  • Coordinate with warehouse/logistics for dispatch and delivery tracking.

Reception & Administration:

  • Manage the front desk, greeting visitors and clients professionally.
  • Handle incoming calls, emails, and inquiries, and route them appropriately.
  • Maintain office supplies and ensure the reception area is tidy and presentable.
  • Assist in general administrative and clerical tasks as assigned.

Qualifications & Skills:

  • Bachelor's degree or diploma in Business Administration or related field.
  • Minimum 1-2 years' experience in sales coordination, administration, or front office roles (preferably in trading or equipment supply companies).
  • Strong knowledge of quotation and LPO processes.
  • Proficiency in MS Office (Word, Excel, Outlook); knowledge of ERP or CRM systems is an advantage.
  • Excellent communication and organizational skills.
  • Attention to detail and ability to multitask in a fast-paced environment.
  • Professional appearance and a customer-oriented attitude.

Job Types: Full-time, Permanent

Application Question(s):

  • Can You join immediately?

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