Accounts Payable Specialist

3 days ago

Dubai, Dubai, United Arab Emirates HLB HAMT - Audit, Tax, Advisory & Consulting Full time 120,000 - 240,000 per year

Position Summary:

We are seeking a meticulous and experienced
Accounts Payable Specialist
to join our finance team. The ideal candidate will have hands-on experience with
ERP systems
and will be responsible for managing the full accounts payable cycle, ensuring accurate processing of invoices, payments, and reconciliation tasks while maintaining effective communication with both internal and external stakeholders.

Key Responsibilities:

  • Invoice Processing:
    Review, verify, and process vendor invoices in accordance with company policies and procedures using ERP systems.
  • Payment Processing:
    Prepare and execute payments to vendors through ERP systems, ensuring accuracy and timely disbursement.
  • Vendor Management:
    Maintain and update vendor records in the ERP system, including contact details, payment terms, and account information.
  • Account Reconciliation:
    Reconcile accounts payable ledgers and ERP records to ensure that all payments are accounted for and properly posted.
  • Expense Tracking:
    Track and monitor company expenses, ensuring proper coding and allocation of costs in the ERP system.
  • Month-End Closing:
    Assist with month-end and year-end closing processes by ensuring all accounts payable transactions are recorded accurately in the ERP system.
  • Compliance:
    Ensure compliance with tax regulations and company policies during invoice processing and payment execution.
  • Dispute Resolution:
    Address discrepancies or disputes related to vendor invoices by working closely with both internal teams and vendors to resolve issues.
  • Reporting:
    Generate and maintain accounts payable reports, such as aged payables and payment forecasts, using ERP software and other tools.
  • Audit Support:
    Provide necessary documentation and data for internal and external audits, ensuring all accounts payable transactions are accurately recorded and supported by valid documentation.

Required Skills and Qualifications:

  • Bachelor's degree
    in Accounting, Finance, or a related field (or equivalent work experience).
  • Proven experience
    in an accounts payable role or similar position.
  • Hands-on experience with ERP systems
    (e.g., SAP, Oracle, Microsoft Dynamics, NetSuite, or similar).
  • Strong understanding of accounts payable processes and accounting principles.
  • Excellent attention to detail and organizational skills, particularly in a high-volume environment.
  • Proficient in Microsoft Office Suite (Excel, Word) and ability to adapt to new software tools.
  • Strong communication and interpersonal skills for liaising with vendors and internal teams.
  • Ability to manage multiple tasks simultaneously and meet deadlines.
  • Strong problem-solving skills and the ability to resolve financial discrepancies

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