Office Receptionist

2 weeks ago

Dubai, Dubai, United Arab Emirates WADI AL SAHAB FOR MANAGEMENT AND CONSULTANCIES CO. Full time

Industry & Sector:
Professional services — Management consulting firm delivering business advisory and office support services across corporate clients in the UAE. This is an on-site, client-facing reception role located in the United Arab Emirates.

Role: Front Desk Receptionist

We are seeking a polished, reliable Front Desk Receptionist to be the welcoming face of a busy management consulting office. The ideal candidate will manage daily front-office operations, create exceptional first impressions for visitors and clients, and support administrative workflows to keep the office running smoothly.

Role & Responsibilities

  • Greet and register visitors; manage visitor badges and enforce security/access protocols for staff and guests.
  • Answer, screen and route incoming calls via VoIP/switchboard; take accurate messages and follow up as required.
  • Maintain the central appointment calendar and schedule client meetings, conference rooms and virtual calls.
  • Handle incoming and outgoing mail, courier coordination, and basic document scanning/filing tasks.
  • Support administrative tasks including travel coordination, expense form collection, and short-notice office requests.
  • Keep the reception area organized, ensure meeting rooms are presentation-ready and report facility issues promptly.

Skills & Qualifications
Must-Have

  • High school diploma or equivalent and proven front desk/reception experience in a professional office environment.
  • Proficiency with Microsoft Office 365 and Outlook Calendar for scheduling and email management.
  • Familiarity with VoIP phone systems and visitor management systems.
  • Strong appointment scheduling and basic document handling skills (scanning, filing).
  • Professional appearance, punctuality and the ability to handle confidential information discreetly.
  • Fluent English (spoken and written).

Preferred

  • Arabic language proficiency (spoken) to support local clients and visitors.
  • Experience with CRM or office intranet tools (e.g., SharePoint) and basic familiarity with office health & safety procedures.
  • Previous experience in professional services or consulting firm front desks.

Benefits & Culture Highlights

  • On-site role with structured work hours and a supportive professional office environment.
  • Opportunity to work closely with senior consultants and grow administrative responsibilities.
  • Competitive UAE market compensation and local statutory benefits.

To apply, please submit an updated CV and a brief cover note highlighting relevant reception experience and language skills. We welcome candidates who take pride in excellent front-line service and reliability in a fast-paced consulting office.

Skills: administrative,appointment scheduling,professional services

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