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events co-ordinator

2 weeks ago

Dubai, Dubai, United Arab Emirates Flagship Events LLC Full time 40,000 - 80,000 per year

Company Description

Flagship Events LLC is a premier event management company operating in Dubai, Ras Al Khaimah, and Abu Dhabi, within the U.A.E. With over 25 years of experience in the industry, we strive to deliver exceptional services within the MICE industry. Our goal is to make every event outstanding and help businesses promote themselves through destination events.

Role Description

This is a contract role for an Events Co-ordinator based in Dubai, United Arab Emirates. The Events Co-ordinator will be responsible for event planning, communication, customer service and event management. This is an on-site role that involves coordinating various aspects of events to ensure their success.

Major Accountabilities:

·       Co-ordinate the deliveries of event collateral from creative agencies, printers, sponsors etc.

·       Set up & manage registrations tables at the events

·       Brief & manage hostesses hired for the event. Training & managing hostesses, ushers on their tasks at the events.

·       Co-ordinate with hotel staff to ensure that the F&B is as per order, sufficient banqueting and service staff are available, service is being set up & completed at speed & as per schedule provided.

·       Managing VIPs- seating, F&B service, queries, complaints etc.

·       Co-ordination with the hotel for room reservations, boarding & lodging for event speakers & VIPs.

·       Sending out invitations, forms, confirmations etc. to customers & prospects. Capturing & data entering RSVP responses, guests' lists, delegate lists, speaker lists, VIP lists etc.

·       Calling on prospects database to provide them information about the event, emailing marketing material to prospects & following up for confirmation

·       Editing & updating data points in the database for each event

·       Ensuring the all the branding of sponsors etc. is set up & in place at the event

·       Following the event program & running order accurately at the event.

·       Ensure that all tasks delegated are completed within timeline set

·       Ensure that the relevant awards, certificates etc. are handed over respectively to the winners, finalists, delegates, speakers etc.

·       Follow up with photographers, videographers to deliver the photos & videos of the events within the TAT

·       Upload selected images, videos on the social media platforms created for the event

Qualifications

  • Event Planning and Event Management skills
  • Strong Communication and Customer Service abilities
  • Excellent organizational and time management skills
  • Attention to detail and problem-solving skills
  • Ability to work well under pressure and meet deadlines
  • Knowledge of the MICE industry is a plus
  • Proficient in MS Office- Word, Excel & PowerPoint
  • Bachelor's degree in Event Management, Hospitality, Marketing, or related field