Executive Assistant

1 week ago

Dubai, Dubai, United Arab Emirates GSSTech Group Full time
Overview

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.

Key Responsibilities
  • Manage executive calendars, schedule appointments, and coordinate complex meetings.
  • Handle email correspondence, phone calls, and communication on behalf of the executive.
  • Prepare reports, presentations, meeting minutes, and documentation as required.
  • Coordinate domestic and international travel, including visas, itineraries, and logistics.
  • Maintain confidentiality while managing sensitive information and business documents.
  • Liaise with internal teams, clients, and external partners to ensure smooth communication.
  • Support project tracking, follow-ups, and task management for executive initiatives.
  • Oversee office-related coordination, event support, and administrative tasks as needed.
  • Conduct research, compile data, and prepare briefs to assist decision-making.
  • Plan and manage expenses, reimbursements, procurement requests, and executive budgets.
Requirements
  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Minimum 3–5 years' experience as an Executive Assistant, Personal Assistant, or similar role.
  • Strong command of English (Arabic is a plus).
  • Excellent communication, organisational, and time-management skills.
  • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
  • Ability to handle multiple priorities with discretion, accuracy, and professionalism.
  • Experience managing travel arrangements and working in a fast-paced environment.
  • Strong problem-solving skills and the ability to work independently with minimal supervision.
Preferred Qualities
  • Professional and polished demeanour.
  • High level of integrity and trustworthiness.
  • Ability to anticipate needs and take initiative.
  • Experience working with C-level executives or multinational companies in the UAE.

  • Personal Assistant to a Family, Private Office

    5 days ago

    Dubai, Dubai, United Arab Emirates AP Executive - Global Executive Search Agency Full time

    On behalf of a private family office established in Dubai, AP Executive has been exclusively retained to find a professional and experienced personal assistant to oversee the day-to-day administration for the principle's family.This role is extremely varied and covers several important duties which include dealing with the family's diary for the principle's...

  • Executive Assistant

    2 weeks ago

    Dubai, Dubai, United Arab Emirates IIQAF Full time

    DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to join our team in the Hospital and Health Care industry. This crucial role demands a professional with exceptional administrative skills to provide comprehensive support to our executive team. The ideal candidate will be responsible for coordinating schedules, managing...

  • Executive Assistant

    1 week ago

    Dubai, Dubai, United Arab Emirates Triwill Group Full time

    Company DescriptionTriwill Group is a global leader in supplying premium UV Coatings, Varnishes, Inks, and Consumables to the printing and packaging industry, serving over 39 countries across 5 continents. Renowned for our high-quality and cost-effective products, we cater to the needs of top FMCG brands worldwide. Our comprehensive product range includes UV...

  • Executive Assistant

    1 week ago

    Dubai, Dubai, United Arab Emirates GSSTech Group Full time

    OverviewWe are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.Key Responsibilities Manage...

  • Executive Assistant

    1 week ago

    Dubai, Dubai, United Arab Emirates Global Software Solutions Group Full time

    OverviewWe are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage day-to-day executive functions, ensure seamless workflow, and act as a trusted point of contact for internal and external stakeholders.Key ResponsibilitiesManage...

  • Executive Assistant

    1 week ago

    Dubai, Dubai, United Arab Emirates Agile Consultants Full time

    Job Title:Executive AssistantLocation:DubaiSalary:Up to AED 6,000Job Code:221/001/268Industry:Water TreatmentBenefits:Transportation + Other Benefits as per the Labour LawJob Brief:We are looking for a highly organized and proactive Executive Assistantto provide comprehensive administrative, coordination, and project support to the Chief Business Officer...

  • Executive Assistant

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Besins Healthcare Full time

    We are seeking a highly organized, proactive, and bilingual (French/English) Executive Assistant to provide comprehensive administrative and operational support to the Chief Financial Officer (CFO). The ideal candidate will be based in Dubai and act as a key liaison between the CFO and internal/external stakeholders across multiple countries.Executive...

  • Executive Assistant

    5 days ago

    Dubai, Dubai, United Arab Emirates Charterhouse Middle East Full time

    Competitive SalaryCharterhouse are working in exclusive partnership with a boutique consulting firm that advises a select portfolio of high profile clients across investment, enterprise, brand, and non profit sectors. Our client is seeking a highly organised and adaptable Executive Assistant to join their team in the UAE.The Executive Assistant will provide...

  • Executive Assistant

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Ready Set go Full time

    Executive Assistant Job Location : Dubai, UAE Key Responsibilities: Manage calendars, meetings, and travel arrangements Handle correspondence, emails, and document preparation Coordinate with internal and external stakeholders Maintain confidential records and files Assist with day-to-day administrative and office tasks Requirements: Proven experience...

  • Executive Assistant

    6 days ago

    Dubai, Dubai, United Arab Emirates Alba Corporation Full time

    We are looking for an Executive Assistant to provide high-level administrative and operational support to our Chief Sales Officer (CSO) and broader leadership team. This role is pivotal in ensuring seamless day-to-day coordination, communication, and time management for executive functions.This position is ideal for a proactive, detail-oriented professional...