Administration Assistant

5 days ago

Abu Dhabi, Abu Dhabi, United Arab Emirates ML - Manpower Full time 40,000 - 80,000 per year
  • Prepare and maintain accurate records, reports, and documentation, utilizing software tools to track data and enhance productivity.
  • Manage daily office operations by coordinating schedules, organizing meetings, and ensuring smooth communication between departments.
  • Assist in budgeting and financial tracking by processing invoices, managing expenses, and supporting the finance team with necessary documentation.
  • Act as the first point of contact for clients and visitors, providing exceptional customer service and managing inquiries efficiently.
  • Support human resources by organizing onboarding processes, maintaining employee records, and assisting with recruitment activities.
  • Monitor office supplies and inventory levels, proactively ordering and restocking items to ensure the office runs smoothly.
  • Facilitate effective communication within the team by coordinating internal announcements and maintaining an organized digital filing system.
  • Conduct research and compile information for projects, presentations, and reports, ensuring all data is accurate and relevant.
  • Assist in the planning and execution of company events, meetings, and workshops, ensuring all logistical details are attended to.
  • Provide administrative support to senior management by managing their calendars, arranging travel, and preparing meeting agendas.
Desired Candidate Profile
  • Bachelor's degree in Business Administration or a related field, demonstrating a foundational knowledge of office management.
  • 2+ years of experience in an administrative role, showcasing a track record of efficient office operations and support.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software, essential for daily tasks.
  • Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Excellent verbal and written communication skills, enabling clear interactions with clients, colleagues, and management.
  • Attention to detail and a proactive approach to problem-solving, ensuring tasks are completed accurately and efficiently.
  • A customer-centric mindset, appreciating the importance of creating a positive experience for clients and stakeholders.
  • Flexibility and adaptability to changing priorities and tasks, demonstrating resilience in a dynamic work setting.
  • Ability to work independently as well as collaboratively within a team, contributing to a positive workplace culture.
  • Fluency in English, with additional language skills considered an asset, enhancing communication with diverse clients.

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