Personal Assistant to Director
4 days ago
Personal Secretary / PA to Directors
We are seeking a mature, responsible, and highly organized Personal Secretary to provide comprehensive administrative, HR, and coordination support to the Directors. The role involves managing high-level meetings, handling international coordination with Saudi Arabia and Dubai, and supporting HR operations with the highest level of professionalism and confidentiality.
Key Responsibilities
- Act as Personal Secretary / Personal Assistant to the Directors
- Manage and coordinate meetings with stakeholders in Saudi Arabia and Dubai
- Handle scheduling, travel arrangements, and follow-ups for the Directors
- Prepare and manage reports, presentations, and official correspondence
- Maintain calendars, reminders, and accurate meeting minutes (shorthand preferred)
- Support HR operations including documentation, record maintenance, and coordination
- Liaise effectively with internal departments and external partners
- Ensure strict confidentiality of sensitive and confidential information
- Manage Excel-based reports, data tracking, and documentation
- Minimum 5+ years of relevant experience as a Personal Assistant and in HR Operations
Skills & Competencies
- Strong proficiency in MS Excel and MS Office applications
- Shorthand and excellent note-taking abilities
- Strong communication, coordination, and interpersonal skills
- High level of discretion, integrity, and professionalism
- Excellent organizational and multitasking skills
- Ability to manage international coordination across different time zones
Work Environment
- Office-based position
- Flexible working hours may be required due to international meetings
Job Type: Full-time
Work Location: In person
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