Personal Assistant to the CEO

1 week ago

Dubai, Dubai, United Arab Emirates Rabdan Developments Full time
Job Title: Executive Assistant to the CEO
Location
Dubai, United Arab Emirates

Reporting To
Chief Executive Officer (CEO)

Job Summary
We are seeking a highly organized, proactive, and discreet Executive Assistant to the CEO with a minimum of 5 years' experience, preferably within the real estate or construction industry. The role provides high-level administrative, operational, and strategic support to the CEO, ensuring effective time management, coordination, and communication across the organization.
Key Responsibilities

Executive Support

Manage the CEO's calendar, appointments, meetings, and travel arrangements
Act as the primary point of contact between the CEO and internal/external stakeholders
Screen and prioritize emails, calls, and correspondence
Prepare agendas, minutes of meetings, reports, and presentations

Business & Operational Support

Coordinate with internal departments (Projects, Sales, Finance, Legal, HR)
Track action items from management meetings and follow up on deadlines
Assist in preparing business plans, board presentations, and investor materials
Support the CEO in strategic planning and decision-making processes

Real Estate–Specific Responsibilities

Handle confidential project information, contracts, and approvals
Coordinate with consultants, contractors, and government authorities (DLD, RERA, DM, etc.)
Assist with documentation related to real estate developments and sales
Maintain organized records of project, legal, and financial documents

Communication & Coordination

Draft professional correspondence on behalf of the CEO
Coordinate meetings with investors, partners, and senior stakeholders
Ensure smooth communication between the CEO and senior management

Qualifications & Experience

Bachelor's degree in Business Administration, Management, or a related field
Minimum 5 years' experience as an Executive Assistant or Personal Assistant to senior management
Prior experience in real estate development, construction, or consultancy is strongly preferred
Experience working with CEOs or C-level executives

Skills & Competencies

Excellent organizational and time-management skills
High level of discretion and confidentiality
Strong written and verbal communication skills in English
Ability to work under pressure and manage multiple priorities
Strong problem-solving and coordination abilities

Technical Skills

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Experience preparing reports, presentations, and meeting minutes
Familiarity with document control and basic legal or contract documentation

Personal Attributes

Professional demeanor and strong interpersonal skills
Proactive, flexible, and detail-oriented
Ability to work independently with minimal supervision
Strong commitment to accuracy and confidentiality

What We Offer
Opportunity to work closely with top management
Exposure to high-profile real estate projects
Competitive salary and benefits
Professional and dynamic working environment
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