Document Controller

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates KBR, Inc. Full time

Title
Document Controller & Admin Support

Position: Document Controller & Admin Support
Basic Functions
Reporting to the Information Manager within the project Information Management team, the Document Controller & Admin Support position is responsible for the oversight of document control activities within the Document Management Group (DMG). This role is expected to be hands-on and proactive in daily operations, ensuring integrity, accuracy, and timely processing of project documentation.

Key duties include supervising electronic receipt and distribution of documents, managing Electronic Document Management Systems (EDMS) such as ShareCat, expediting comment turnaround during document reviews, returning marked-up documents within agreed timeframes, managing document distribution matrices, and facilitating communication between global operating centers and subcontract organisations.

  • In addition to these core responsibilities, approximately 25% of the role is dedicated to providing comprehensive administrative support. This encompasses tasks such as organizing meetings, preparing and distributing agendas and minutes, maintaining records and filing systems, coordinating travel arrangements, managing correspondence, and supporting the wider project team with various administrative tasks as required. The role demands strong organizational skills, keen attention to detail, and the ability to manage competing priorities in a dynamic project environment.

Principal Accountabilities

  • Electronic receipt of documents from multiple global operating centres and managing EDMS (ShareCat) distribution.
  • Distributing documents to subcontract organisations electronically using EDMS
  • Expediting turnaround of comments within the project organisation(s), collation of comments and return of marked up documents within agreed timeframes as part of the document review process.
  • Location and retrieval of documents as requested by project personnel.
  • Adherence to Information Management control documentation and procedures.
  • EDMS and DMG procedural training and support to both internal and external project participants.
  • Manage EDMS Document Distribution Matrices (DDM).
  • Support the functional disciplines work processes
  • Administrative duties

Technical And Academic Requirements

  • Preferable degree level in a technical or administrative discipline or equivalent.
  • At least five years' experience with document control of which at least 3 years should be direct experience in EPC projects.
  • Will have a clear understanding of business needs, conditions and processes.

Language

  • English (essential)
  • Arabic (Ideal)

R2117167

  • Document Controller

    1 week ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates UAE Construction Document Control Services Full time

    QualificationsProficiency in Document Management, Project Documentation, and maintaining Records Management systems.Strong skills in accurate Documentation and efficient organization of project files.Excellent communication abilities to collaborate and coordinate with all project stakeholders effectively.Familiarity with construction documentation tools and...

  • Document Controller

    4 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Sahraa Group Full time

    Position: Document ControllerWork Location: Abu DhabiSalary: AEDJoining date: Immediately OnlyJob Overview: We are seeking a highly organized and detail-oriented Document Controller to join our team. The ideal candidate will be responsible for managing and controlling all project documents, ensuring they are accurate, complete, and up-to-date. This is a...

  • document controller

    5 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Duncan & Ross Full time

    The Document Controller is responsible for establishing, maintaining, and managing an efficient document control system for project-related documentation. This role ensures accuracy, accessibility, traceability, and compliance of all project documents while supporting project teams and contributing to effective project execution and governance. JOB...

  • Document Controller

    1 week ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates DUNCAN AND ROSS MANAGEMENT CONSULTANCIES Full time

    JOB DESCRIPTION:Document Control System ManagementEstablish and maintain a centralized document control system for all project documentation.Develop, implement, and continually improve document control procedures and workflows.Document ManagementReceive, log, track, and distribute incoming and outgoing project documents to relevant stakeholders.Ensure proper...

  • Document Controller

    4 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Abu Dhabi Aviation Full time

    We are seeking an experienced, detail-oriented and organizedDocument Controllerto join our team for9 months.IMPORTANT NOTE: This is atemporary position. We are specifically looking for candidates who are immediately available in UAE and currently under Family Sponsorship.The RoleThe Document Controller is responsible for maintaining, updating, and...

  • Document Controller

    4 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates UNii Engineering Consultancy LLC Full time

    We are currently looking to hire an experienced Document Controller with the following qualifications:Bachelor's DegreeMinimum 3–5 years of UAE experience as a Document Controller, with at least 3 years in a consultancy environment.Strong knowledge of document management systems (DMS) and procedures for controlling technical documents, drawings, and...

  • Document Controller

    2 weeks ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates SEPCOIII Electric Power Construction Co., Ltd. Full time

    Urgent Hiring: Document Controller for Our New ProjectLocation: Khazna 1.5GW Solar PV Independent Power Project, Abu Dhabi,U.A.ESEPCOIII Electric Power Construction Corporation Ltd. Abu DhabiJob Description:* Manage the full project document control process, including document registration, filing, distribution, and archiving.* Apply and maintain the...

  • Document Controller

    1 week ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Aljomaih Energy and Water Company Full time

    Al Jomaih Energy & Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia & North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water.AEW was established in 2007, as...

  • Document Controller

    1 week ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Jomaih Energy and Water Full time

    Al Jomaih Energy & Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia & North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water.AEW was established in 2007, as...

  • Document Controller

    5 days ago

    Abu Dhabi, Abu Dhabi, United Arab Emirates Al Jomaih Energy and Water Full time

    Al Jomaih Energy & Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead developer, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia & North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water. AEW was established in 2007,...