Female Receptionist cum Secretary

1 week ago

Dubai, Dubai, United Arab Emirates Sternon Group Full time 36,000 - 48,000 per year

Female Receptionist cum Secretary – Duties and Responsibilities Key Responsibilities:1. Front Desk & Visitor Management

  • Greet and welcome visitors in a professional and courteous manner.
  • Answer, screen, and route incoming phone calls and emails.
  • Maintain a clean, organized, and presentable reception area.
  • Handle all incoming and outgoing mail, packages, and deliveries.

  • Schedule and coordinate appointments, meetings, and meeting room bookings.

  • Administrative & Secretarial Support

  • Prepare and format correspondence, reports, and other documents as directed.

  • Maintain and organize office files, both physical and digital, ensuring confidentiality where required.
  • Provide secretarial support to management and staff, including managing calendars and setting appointments.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Assist in organizing company events, meetings, and staff activities.

  • Record meeting minutes and follow up on action items as needed.

  • Communication & Coordination

  • Act as the first point of contact for internal and external stakeholders.

  • Respond to inquiries efficiently and professionally, providing accurate information.
  • Liaise with other departments to ensure smooth communication and workflow.

  • Maintain office supply inventory and place orders when necessary.

  • General Office Support

  • Support basic HR and administrative tasks such as onboarding new hires or updating contact lists.

  • Ensure compliance with office policies and procedures.
  • Assist in preparing presentations, agendas, and documentation for meetings.

Required Skills & Qualifications

  • Proven experience in a receptionist or secretarial role (or both).
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Excellent verbal and written communication skills in English.
  • Strong organizational and time-management abilities.
  • Professional appearance and demeanor.
  • Ability to multitask and work under pressure with minimal supervision.

Job Type: Full-time

Pay: AED3, AED4,000.00 per month

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