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Supply Coordinator

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Metropolitan Capital Real Estate Full time

Job Overview:

The
Holiday Home Supplier Coordinator
is responsible for managing and coordinating the supply chain for all furnished apartments under Metropolitan's holiday home department. This role ensures that each unit is stocked with essential supplies, branded amenities, and household items in line with Metropolitan's hospitality standards.

Key Responsibilities:

1. Procurement & Stock Management

  • Source and maintain a steady supply of
    branded towels, linens, bathroom amenities, kitchen essentials, and guest supplies
    .
  • Establish and manage relationships with
    cleaning, laundry, furnishing, and hospitality suppliers
    .
  • Maintain a
    warehouse stock
    for continuous supply to all units.
  • Monitor and track inventory levels using the
    PMS (Property Management System)
    .
  • Ensure reordering of supplies before stock runs low.

2. Logistics & Distribution

  • Coordinate with
    housekeeping and operations teams
    to deliver required items to apartments
    before guest check-ins
    .
  • Schedule and oversee deliveries of household supplies (toiletries, coffee, sugar, water, kitchen items, etc.).
  • Ensure that all branded items are
    replenished after every checkout
    .

3. Quality Control & Compliance

  • Inspect all delivered supplies to ensure they meet
    hospitality and branding standards
    .
  • Work with vendors to ensure timely
    supply of high-quality products
    .
  • Ensure that all supplier contracts comply with
    Abu Dhabi's short-term rental regulations and DCT standards
    .

4. Cost & Budget Management

  • Negotiate contracts with suppliers to
    get the best pricing
    and
    manage operational costs
    .
  • Prepare and track supplier invoices and payments with the
    finance team
    .
  • Provide
    monthly reports
    on procurement costs, stock levels, and supplier performance.

5. Coordination with Other Departments

  • Work closely with the
    operations and housekeeping team
    to ensure timely delivery of stock.
  • Coordinate with the
    finance team
    to process supplier invoices and manage budgets.
  • Liaise with the
    guest relations team
    to gather feedback and improve supply quality.

6. Cleaning & Check-out Coordination:

  • Coordinate with the
    cleaning company
    to schedule cleaning services
    immediately after check-out
    .
  • Ensure that all
    housekeeping teams have the required supplies
    before every cleaning session.
  • Oversee the
    laundry collection and delivery process
    to ensure fresh linens and towels are always available.
  • Conduct
    quality checks
    after cleaning and report any issues (damages, missing items, etc.) to the
    operations team
    .
  • Review and verify cleaning reports submitted by the cleaning company
    to ensure all tasks have been completed properly.

7. Home Insurance Price Comparison:

  • Research and compare competitive home insurance packages
    for holiday home owners.
  • Gather
    quotes from multiple insurance providers
    and submit options operations team.
  • Ensure that the selected insurance policies meet
    DCT Abu Dhabi requirements
    for holiday homes.

Qualifications & Skills:


Experience in supply chain, procurement, or hospitality industry (preferably in short-term rentals).


Strong negotiation skills and ability to manage vendor relationships.


Knowledge of hospitality and housekeeping standards.


Organizational skills to manage inventory and logistics efficiently.


Ability to work with PMS (Property Management System) to track stock.


Understanding of DCT Abu Dhabi regulations for holiday homes (preferred).


Fluent in English

Key Performance Indicators (KPIs):


Stock Availability
– No last-minute shortages before guest check-ins.


Cost Efficiency
– Keeping procurement costs within budget.


Supplier Performance
– Timely delivery and quality of supplies.


Guest Satisfaction
– Ensuring branded supplies meet premium hospitality standards.