Secretary to Managing Director

2 weeks ago

Dubai, Dubai, United Arab Emirates majestic Full time

The Role

We are seeking a highly organized and proactive Secretary to support the Managing Director of our dynamic organization specializing in Oil & Gas, Mechanical Services & Marine Repair services industries. The ideal candidate will play a pivotal role in ensuring efficient management of the director's schedule, communications, and administrative tasks to facilitate smooth operations and contribute to the company's success. Responsibilities: - Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and coordinating meetings. - Act as the primary point of contact between the Managing Director and internal/external stakeholders, handling correspondence and communications professionally. - Prepare, review, and manage reports, presentations, and documents related to various projects and company activities. - Coordinate and organize travel arrangements, accommodation, and itineraries for the Managing Director as needed. - Maintain confidentiality of sensitive company and executive information at all times. - Assist in organizing company events, board meetings, and other corporate functions. - Manage incoming calls, emails, and inquiries, ensuring timely responses and appropriate delegation - Monitor and follow up on action items arising from meetings and client communications.

Requirements

  • Proven experience as an Executive Secretary or handling a Sales & Marketing role, preferably in the Mechanical, Oil & Gas, or Marine Repair industries. - Excellent organizational and time-management skills with a keen attention to detail. - Strong communication skills, both written and verbal, with a professional and courteous demeanor. - Ability to handle confidential information with discretion and integrity. - Proficiency in Advanced MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools. - Ability to multitask and prioritize work effectively in a fast-paced environment. - Fluent in English, Hindi, knowledge of Arabic is an advantage. - Strong interpersonal skills and the ability to work collaboratively with diverse teams. - High level of initiative and problem-solving ability. - Flexibility to adapt to changing priorities and urgent requests.

About the company

Launched in 2004, Majestic is a pioneer in surveying and and mapping the world wide web. This internet map is used by SEOs, New Media Specialists, Affiliate Managers and online Marketing experts for a variety of uses surrounding online prominence including Link Building, Reputation Management, Website Traffic development, and Competitor Analysis. As link data is also a component of search engine ranking, understanding the link profile of your own, as well as competitor websites can empower rational study of Search Engine positioning. Majestic is constantly revisiting web pages and sees billions of URLs a day. Based in England, Majestic has an international client base, attracted by its transparency of operation, reputation for quality, and value of offering. Majestic is available at variety of price points, including a free registration and subscription options from UK , US$49.99) per month rising to enterprise level options. Higher end features include deeper analysis and API access, allowing developers to integrate Majestic Data with their own toolsets.

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