Office Secretary

2 weeks ago

Dubai, Dubai, United Arab Emirates MSI International Real Estate LLC Full time

We are seeking a highly organized and professional Office Secretary to join our team. The ideal candidate will play a vital role in ensuring smooth office operations, providing exceptional customer service, and supporting day-to-day administrative functions. This position offers the opportunity to work in a dynamic environment where attention to detail, accuracy, and strong communication skills are essential. Prior office management and clerical experience are highly valued, along with proficiency in Odoo software, Microsoft Office, Google Workspace, and other administrative tools.

Duties

  • Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
  • Perform data entry, filing, document control, and proofreading to ensure accuracy and organization
  • Utilize Odoo software to manage records, contracts, invoices, property, and client information, and administrative workflows
  • Handle calendar management and appointment scheduling for staff and clients
  • Generate invoices, receipts, and payment records using Odoo and accounting modules
  • Provide customer support via phone, email, and in person while maintaining excellent phone etiquette
  • Support office management tasks such as supply inventory monitoring, document preparation, and general administrative duties
  • Maintain organized records of client information, appointments, properties, and correspondence (both digital and physical)
  • Track renewals, contracts, complaints, and follow-ups through Odoo system

Skills

  • Proficiency in Odoo software for data entry, invoicing, contract management, and record keeping
  • Strong knowledge of Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
  • Excellent organizational skills with the ability to multitask and prioritize efficiently
  • Strong written and verbal communication skills; bilingual abilities are an asset
  • Experience in clerical tasks such as data entry, filing, proofreading, and calendar management
  • Knowledge of office management procedures and administrative best practices
  • Familiarity with multi-line phone systems and professional telephone etiquette
  • Ability to handle customer service interactions with professionalism, patience, and courtesy
  • Strong computer literacy and ability to learn new office software systems quickly
  • Previous experience as an office secretary, receptionist (corporate or real estate), administrative assistant, or personal assistant is preferred.

Job Type: Full-time

Pay: From AED2,500.00 per month

License/Certification:

  • Certificate (Required)

Work Location: On the road

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