Admin / Front Desk Executive

2 weeks ago

Dubai United Arab Emirates UAE BANLINE GENERAL TRADING CO. L.L.C Full time

We are looking for a reliable and well-presented Admin / Front Desk Executive to join our establishment. The ideal candidate will be responsible for welcoming and assisting guests, handling front desk activities, and supporting daily administrative operations to ensure smooth office functioning.

Front Desk & Guest Relations

  • Greet and welcome all visitors professionally and courteously.
  • Handle incoming calls, emails, and inquiries, and direct them accordingly.
  • Manage the reception area to ensure it is always clean, organized, and presentable.
  • Manage guest logs, issue visitor passes, and coordinate meeting room bookings.
  • Assist guests with any requests and ensure they have a seamless experience.
  • Serve guests and maintain the office pantry's cleanliness.
  • Hospitality experience is required to ensure a high standard of guest service and presentation.

Administrative Support

  • Handle daily administrative tasks including filing, scanning, photocopying, and data entry.
  • Manage office supplies inventory and place orders when necessary.
  • Assist in preparing reports, documents, and basic correspondence.
  • Coordinate courier services, incoming and outgoing mail.
  • Support HR and management with administrative duties as needed.

Office Coordination

  • Ensure smooth operations of office facilities (printers, meeting rooms, supplies).
  • Liaise with vendors and service providers when required.
  • Assist in organizing company events, meetings, and schedules.

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