Executive Secretary

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates citi king facilities management services Full time 42,000 - 60,000 per year

Job Summary:

The Secretary provides administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization and communication. The Secretary is responsible for confidential and time-sensitive material and must be familiar with a variety of the field's concepts, practices, and procedures.

Key Responsibilities:

  • Manage and coordinate schedules, meetings, and appointments.
  • Answer and direct phone calls and emails in a professional manner.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Maintain filing systems, both electronic and physical.
  • Greet and assist visitors in a courteous and professional manner.
  • Handle sensitive information in a confidential manner.
  • Monitor office supplies and place orders when necessary.
  • Coordinate travel arrangements and itineraries for executives or staff.
  • Record minutes of meetings and distribute them when needed.
  • Assist in the preparation of regularly scheduled reports.

Qualifications:

  • High school diploma or equivalent; associate's degree or relevant certification preferred.
  • Proven administrative or secretarial experience.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Attention to detail and problem-solving abilities.
  • Ability to multitask and prioritize work effectively.
  • Discretion and confidentiality.

Preferred Skills:

  • Familiarity with office management systems and procedures.
  • Knowledge of shorthand or note-taking.
  • Ability to work independently and as part of a team.

Job Types: Full-time, Permanent

Pay: AED1, AED3,500.00 per month

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