Inventory Controller

The Inventory Controller / Storekeeper & Procurement Officer is responsible for managing inventory levels, store operations, and procurement activities to ensure the timely availability of materials, accurate stock records, cost-effective purchasing, and smooth operational continuity. The role combines inventory control, storekeeping, and procurement coordination while ensuring compliance with company policies and procedures.

Key Responsibilities

Inventory Management

• Receive, inspect, and record incoming materials, supplies, and equipment
• Issue inventory based on approved requests and project or operational needs
• Maintain accurate stock records using manual logs and/or inventory management systems
• Conduct regular stock counts (daily, weekly, monthly) and reconcile discrepancies
• Monitor stock levels and identify reordering requirements to avoid shortages or overstocking
• Apply inventory control methods such as FIFO or FEFO as applicable

Store Operations

• Organize and maintain the store/warehouse in a safe, clean, and efficient manner
• Label, categorize, and arrange items for easy identification and traceability
• Ensure proper storage and handling to prevent damage, loss, or deterioration
• Safeguard inventory against theft, misuse, or unauthorized access

Procurement & Purchasing

• Raise purchase requisitions based on stock levels, consumption trends, and operational needs
• Source suppliers, request quotations, and conduct basic price and quality comparisons
• Prepare purchase orders in accordance with company procurement policies
• Coordinate with suppliers on order confirmations, delivery schedules, and documentation
• Follow up on outstanding orders to ensure timely delivery of materials
• Verify delivered items against purchase orders and delivery notes

Documentation & Reporting

• Maintain up-to-date inventory records, bin cards, purchase records, and supplier files
• Prepare inventory reports, procurement summaries, and stock movement reports
• Track consumption trends and support budgeting and forecasting activities
• Assist in internal and external audits by providing accurate documentation

Compliance & Safety

• Ensure adherence to company procurement, inventory, and financial control procedures
• Comply with health, safety, and security regulations within the store and warehouse
• Report damaged, expired, obsolete, or non-conforming items promptly

Coordination & Support

• Coordinate with operations, finance, procurement, and logistics teams
• Support material planning and operational scheduling
• Perform other related duties as assigned by management

Qualifications & Requirements

• High school diploma or equivalent (diploma or certificate in logistics, procurement, or supply chain is an advantage)
• Proven experience in inventory control, storekeeping, and procurement
• Basic computer skills (MS Excel, inventory systems, ERP software preferred)
• Knowledge of basic procurement and purchasing processes
• Ability to work independently and handle multiple responsibilities

Skills & Competencies

• Strong attention to detail and accuracy
• Organizational and time-management skills
• Basic negotiation and supplier coordination skills
• Numerical, analytical, and reporting abilities
• Good communication and teamwork skills

• Possesses a high school diploma or equivalent, with a preference for a degree or certification in supply chain management or a related field.
• Demonstrates proficiency in inventory management software (e.g., SAP, Oracle, NetSuite) and Microsoft Excel for data analysis and reporting.
• Requires a minimum of 3-5 years of experience in inventory control or storekeeping, with a proven track record of accuracy and efficiency.
• Exhibits a strong understanding of inventory principles, including FIFO/FEFO, cycle counting, and inventory optimization techniques.