Front Desk Administrator

Front Desk Administrator (Main Office / Multi-Functional Support) - CJP00045

Are you an exceptionally organized, proactive, and versatile professional ready to serve as the pivotal point of contact and administrative backbone for a dynamic organization? We are seeking a highly motivated and detail-oriented
Front Desk Administrator
to manage not only professional front-desk operations but also provide comprehensive administrative, compliance, HR, finance, and facilities support. This crucial role ensures a welcoming, efficient, and compliant office environment. It demands strong communication skills, a proactive approach to problem-solving, meticulous record-keeping, and a dedication to maintaining the highest standards of professionalism and confidentiality. If you are passionate about customer service, adept at multitasking across various critical functions, and eager to contribute significantly to smooth daily operations and regulatory adherence, we invite you to apply.

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Front Desk Administrator (Main Office / Multi-Functional Support)

Location:
JAFZA, Dubai, UAE

Type:
Full-Time | Entry to Mid-Level | On-site

Experience Required:
3 - 5 Years Proven Front-Desk / Administrative / Office Support Experience

Expected Start Date:
22 Dec 2025

Salary:
Competitive, commensurate with experience and company policy (AED 3,000 - 4,000 per month plus benefits)

About the Role

Join us as a
Front Desk Administrator
and become the vital first point of contact for visitors, clients, and employees, extending your support across multiple departmental functions. This comprehensive role blends professional front-desk duties with wide-ranging administrative, HR, finance support, facilities coordination, and compliance responsibilities. You will be instrumental in maintaining a welcoming, efficient, and secure office environment, representing the organization's values while ensuring seamless daily operations, strict compliance, and excellent customer service.

What You'll Do

• Front Desk & Visitor Management:
  Expertly manage reception operations, greet and welcome visitors; handle visitor sign-in/out procedures; verify identity and documentation; direct guests to appropriate personnel or meeting rooms. Professionally answer, screen, and route incoming calls; take and relay messages. Maintain a tidy, professional reception area.
• Administrative Coordination:
  Schedule and confirm appointments; manage meeting-room bookings and ensure readiness. Handle Mail & Courier operations (receiving, sorting, distributing, coordinating outgoing shipments, maintaining records). Perform general administrative tasks including comprehensive filing, data entry, document management, and record keeping.
• Compliance & Permits Administration:
  Prepare and manage gate passes, including free zone pass processes. Assist with permits and license renewals and support visitor/contractor compliance checks to ensure adherence to company and regulatory procedures.
• HR General Support:
  Provide essential support including timekeeping and attendance tracking, assisting with payroll data entry or coordination, processing leave requests and updating balances, maintaining employee records and confidential filing, assisting with onboarding paperwork, and supporting recruitment interview scheduling. Ensure strict confidentiality and compliance in handling employee data.
• Finance & Procurement Assistance:
  Manage petty cash transactions and oversee company credit card usage. Coordinate utility bill payments. Manage and maintain office supplies inventory, including ordering and distribution.
• Facilities & Accommodation Oversight:
  Coordinate basic facility standards; liaise with housekeeping, monitor cleanliness, and report maintenance needs. Manage maintenance requests and follow up with service providers. Assist with camp accommodation and renewals and manage meeting room bookings and logistics.
• Policy Adherence:
  Ensure strict adherence to company policies, security procedures, and maintain absolute confidentiality of all sensitive information.

What We're Looking For

• Experience:
  years of progressive experience in a front-desk, administrative, or office support role, preferably within a corporate or client-facing environment, demonstrating broad multi-functional administrative capabilities.
• Communication:
  Excellent verbal and written communication and customer-service skills; professional telephone manner. Ability to interact effectively and professionally with diverse internal and external stakeholders.
• Organizational & Prioritization Skills:
  Strong multitasking abilities, exceptional prioritization skills, and precise time-management with meticulous attention to detail and accuracy across various demanding administrative functions.
• Technical Proficiency:
  Proficient with standard office software (MS Office: Excel, Word, Outlook - Intermediate to Advanced level required). Familiarity with visitor management systems and multi-line phone systems. Experience with ERP software (e.g., SAP, Oracle, Epicor) is highly valued.
• Personal Attributes:
  Professional demeanor, unwavering ability to maintain confidentiality, friendly and approachable personality, proactive and solution-oriented mindset, and a strong sense of ownership and responsibility.
• Education:
  High School Diploma or equivalent; relevant administrative, secretarial, or customer service training preferred.
• Flexibility:
  Willingness to adapt to office hours and occasional extended or special-event duties as required.

Why Join Our Team?

• Pivotal Role:
  Be the central figure contributing to the smooth and efficient operation of our main office, making a visible and impactful contribution to visitor and employee experience, and supporting various critical business operations.
• Holistic Exposure:
  Work in a supportive, professional environment with unparalleled opportunities to gain broad administrative, HR, finance, facilities, and compliance exposure across multiple departments.
• Career Growth:
  Clear avenues for professional development, skill enhancement, and career advancement within a dynamic and expanding organization.
• Competitive Rewards:
  Competitive compensation package and employee benefits.
• Impactful Contribution:
  Directly contribute to the overall operational efficiency, compliance adherence, and professional image of the company.

How to Apply

Please submit your CV and a comprehensive cover letter highlighting your relevant front-desk, administrative, and multi-functional support experience, including any specific experience with HR, finance, or compliance tasks.

Apply Now -