HR & Admin Assistant

2 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates iTech Management Consultancy Full time

Reports to: HR & Admin Manager

Job Description Summary

The HR & Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.

General Responsibilities

  • Front Desk office and general office support
  • Greet guests and provide them with superb customer service
  • Answer all client questions and incoming calls
  • Redirect phone calls to the appropriate department and takedown messages
  • Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
  • Book and maintain schedules, meetings, and travel arrangements, if required Write and distribute email, correspondence memos, letters, faxes, and forms
  • Maintain relevant databases when necessary
  • Assist the HR & Admin Manager with daily tasks
  • Liaise with PRO for daily tasks
  • Handle work permit, visa processing documents and applications in coordination with the PRO
  • Point of contact for Etisalat, ADDC, Du, etc.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.
  • Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.
  • Monitor and maintain the offices cleanliness and etiquette.
  • Execute tasks and provide continuous support to HR & Admin Manager
  • Prepare the monthly timesheet for payroll purpose
  • Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines
  • Support HR Department in recruitment and interview arrangements
  • Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews
  • Maintain CV database of the company
  • Employee documents filing and record update.
  • Support HR Department in Employee Onboarding and Exit formalities
  • Any other duties commensurate with the accountabilities of the post.

Minimum Skills or Experience Required

  • Effective written and verbal English language communication skills, Arabic would be a plus.
  • Good knowledge of HR Practices
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.
  • Ability to multitask.
  • Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.
  • Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.
  • Collaborate easily with the Executive Team, Line Manager, and employees

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