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Office Coordinator

45 minutes ago

Abu Dhabi, Abu Dhabi, United Arab Emirates WSP in the Middle East Full time

Job Description
What if you could shape a career as unique as you?

At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

WSP is looking for a motivated and professional UAE National to join our team as a Receptionist and Coordinator – Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.

Responsibilities

  • Assist in organizing internal meetings, employee engagement activities, and team events.
  • Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.
  • Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.
  • Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.
  • Greet and welcome all visitors and clients in a professional and courteous manner.
  • Maintain a clean, organized, and welcoming front desk area and shared office spaces.
  • Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.
  • Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.
  • Support daily administrative tasks such as document preparation, filing, scanning, and data entry.
  • Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.
  • Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.

Qualifications

  • UAE Nationality (with a valid Family Book).
  • Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.
  • 0–2 years of work experience.
  • Strong communication and interpersonal skills in both English and Arabic, with the ability to build rapport and communicate effectively with people.
  • Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Professional demeanor with a positive attitude and customer service mindset.
  • Ability to multi-task and stay organized in a fast-paced, client-facing environment.
  • A genuine interest in building a career in corporate services, administration, or HR.
  • Willingness to learn, collaborate with diverse teams, and grow within the organization.
  • Flexibility to support occasional internal events or office coordination tasks.

Imagine a better future for you and a better future for us all.
Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?

With us, you can. Apply today.