Administrative and Accounting Assistant

We’re looking for a motivated and detail-oriented entry level **Accounting Administrative Assistant** to support our HR and finance operations. If you're organized, eager to learn, and ready to start your career with a dynamic team—this is your opportunity

**Location**: Dubai

**Entry-Level Role** | **Salary: AED 6,000/month**

Perfect for someone who’s just starting out but ready to grow, take on responsibility, and support everything from accounting tasks to administrative and HR support.

**About the company**:
We are a specialized property development and management company which focuses on co-living and hybrid hospitality within the student, young executives, and business traveler space. The company has several subsidiaries including operating brands and technology services. The company is run by a team of professionals that cover Investments, Legal & Deal Structuring, Finance, Operations and Administration, Marketing, Project Development, Engineering and Technology

**About the job : Accounting & Administrations Assistant**

We are looking for a proactive and detail-oriented Accounting & Administrations Assistant

to join our dynamic Finance & Administration team. This is an excellent entry-level opportunity for motivated professionals who are eager to build a strong foundation in financial and administration, accounting processes, and day-to-day business operations.

**Responsibilities**

**Finance & Accounting Support**
- Assist in daily bookkeeping and ensure accurate recording of financial transactions.
- Support invoice processing, payment tracking, and expense recording.
- Prepare monthly bank reconciliations and support monthly cost tracking.
- Assist in generating financial reports and management accounts to support decision-making.
- Prepare financial dashboards and reports highlighting key performance indicators.
- Support the preparation of financial statements and internal reports for review.
- Conduct basic market research to support financial planning and analysis.

**Administrative Coordination**
- Organize and maintain financial and administrative records.
- Maintain an efficient filing system for accounting and compliance documentation.
- Coordinate with internal departments to ensure timely submission of receipts, invoices, and other supporting documents.
- Act as point of contact with UAE and KSA government entities (e.g., DIFC, DDA, MISA) to handle renewals, licensing, and compliance matters.
- Overlook subsidiary registration processes and communication.

**Vendor & Payment Tracking**
- Track payments and follow up on pending invoices with vendors and service providers.
- Review and support documentation for payments across group companies and subsidiaries.

**Audit & Compliance**
- Assist in preparing documentation for internal and external audits.
- Ensure adherence to company accounting policies and proper documentation of all financial processes.
- Maintain working knowledge of relevant taxation matters (e.g., VAT, Corporate Tax).

**Team Support**
- Provide administrative coordination and reporting support to and finance managers.
- Participate in cross-functional meetings and assist with process improvement initiatives.
- Support and assist IT with administrative tasks when needed.

**Administrative & Human Resources Support**
- Maintain accurate records of employee documentation, visa status, and renewal schedules.
- Provide administrative support for onboarding and offboarding processes, including preparation of new hire paperwork, orientation materials, and exit documentation.

**Other**
- Provide executive support to the CEO by coordinating all aspects of business travel, including booking flights, accommodations, transportation, and preparing detailed travel itineraries, while remaining available to address any last-minute changes or needs that may arise during the trip.

**Requirements**:

- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- At least 4 years of work experience in an accounting, finance, or administrative support role.
- Basic understanding of accounting principles and financial reporting.
- Proficiency in Microsoft Excel and accounting software (experience with QuickBooks, Zoho, or similar platforms is a plus).
- Strong attention to detail, organizational skills, and ability to meet deadlines.
- Positive attitude, willingness to learn, and ability to work in a fast-paced team environment.

**Why Join Us?**
- Gain hands-on experience across finance and administration functions.
- Be part of a collaborative, growing team shaping the future of co-living and hospitality.
- Learn and grow with exposure to real estate, development, and multi-entity business structures.
- Competitive compensation package and clear growth pathway.

**Job Types**: Full-time, Permanent

Pay: AED6,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- Accounting: 4 years (required)