Receptionist/administrator
2 weeks ago
Job Description: Receptionist with Accounts Responsibilities
Job Title: Receptionist & Accounts Assistant / Office Administrator
Summary:
Key Responsibilities:
Reception & Administrative Duties (Approx. 60-70%):
- Greet visitors, clients, and vendors in a professional and welcoming manner.
- Answer, screen, and forward incoming phone calls promptly.
- Maintain the reception area, meeting rooms, and common spaces, ensuring they are tidy and presentable.
- Coordinate meeting room bookings and provide hospitality for guests.
- Perform general administrative tasks such as photocopying, scanning, and filing.
- Order and manage office supplies and stationery.
Accounts & Financial Administration (Approx. 30-40%):
- Process accounts payable: receive, verify, and process vendor invoices for payment.
- Process accounts receivable: prepare and issue customer invoices, and follow up on payments.
- Manage employee expense reports, verifying receipts and ensuring policy compliance.
- Perform basic data entry in the Clinic software.
- Reconcile bank and credit card statements.
- Assist with payroll processing by providing timesheet and attendance data.
- Maintain organized and up-to-date financial files and records.
- Support the other Colleagues
Required Skills & Qualifications:
- Proven experience as a Receptionist, Front Office Representative, or similar role.
- Basic understanding of bookkeeping and accounting principles.
- Proficiency in MS Office, especially Excel (creating spreadsheets, PivotTables, VLOOKUPs).
- Excellent verbal and written communication skills.
- Strong customer service orientation.
- High degree of accuracy and attention to detail.
- Ability to handle confidential information with discretion.
- Strong organizational and time-management skills, with the ability to prioritize tasks.
Preferred Qualifications:
- An Associate's or Bachelor's degree in Business Administration, Accounting, or a relevant field.
- A formal qualification in bookkeeping or accounting.
Preferences / Suggestions
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How to Apply
Please send your Resume to
Pay: AED2,000.00 - AED2,500.00 per month
Application Deadline: 02/12/2025
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