Account Payable

**Job Summary**:
The Accounts Payable (AP) is responsible for managing the company's outgoing payments, ensuring that invoices are processed in a timely and accurate manner. This role involves managing vendor accounts, verifying payment terms, preparing payments, maintaining records, and ensuring compliance with company policies and regulations.

**Key Responsibilities**:

- **Invoice Processing**:

- Review, verify, and process incoming invoices from vendors and suppliers.
- Ensure that all invoices are correctly matched with purchase orders and receiving documents.
- Resolve discrepancies in invoices, including any issues with amounts, terms, or accounts.
- **Payment Processing**:

- Prepare and process payments via cheque and wire transfer, in accordance with company procedures.
- Ensure payments are made according to payment terms and within due dates to avoid late fees.
- Maintain records of all payments, including proof of payment and any related correspondence.
- **Vendor Management**:

- Maintain accurate vendor records, including contact details, payment terms, and banking information.
- Respond to vendor inquiries regarding payment status, invoice discrepancies, and any other billing issues.
- Establish and maintain positive relationships with vendors to ensure smooth payment processes.
- **Account Reconciliation**:

- Reconcile accounts payable transactions on a monthly basis to ensure accurate financial reporting.
- Assist with reconciling vendor statements to ensure all payments and credits are accurately applied.
- **Expense Reporting**:

- Assist with the preparation of periodic expense reports, including verifying and coding expenses.
- Monitor and track company credit card transactions, ensuring receipts and reports are submitted for approval.
- **Compliance & Documentation**:

- Ensure that all AP processes comply with company policies, internal controls, and relevant accounting standards.
- Maintain organized and up-to-date records of invoices, payments, and vendor correspondence for audit and reference purposes.
- **General Administrative Support**:

- Provide administrative support to the finance team, including assisting with month-end closing processes and preparing reports.
- Assist with audits by providing requested documentation and supporting information related to accounts payable.
- **Process Improvement**:

- Suggest and implement improvements to the AP process for greater efficiency and accuracy.
- Stay up to date with the latest industry trends and best practices related to accounts payable functions.

**Skills & Qualifications**:

- **Education**: High school diploma or equivalent required; associate's degree in accounting, finance, or related field preferred.
- **Experience**: Previous experience in accounts payable or a similar role is preferred.
- **Technical Skills**: Proficient in Microsoft Office Suite (especially Excel); familiarity with accounting software (e.g., XERO, Microsoft dynamic BC) is a plus.
- **Attention to Detail**: Ability to review and verify invoices, process payments accurately, and handle large volumes of transactions.
- **Time Management**: Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines.
- **Communication Skills**: Good verbal and written communication skills to effectively interact with vendors, suppliers, and internal team members.
- **Problem Solving**: Ability to identify discrepancies and resolve issues in a timely and professional manner.

**Working Conditions**:

- **Location**: Al Qouz Dubai
- Full time,

**Compensation**:

- **Salary**: competitive compensation
- **Benefits**: visa, health insurance, Food