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Account Payable Coordinator
2 weeks ago
We are seeking a dedicated and detail-oriented Accounts Payable Coordinator to join our finance team. This role involves managing the payable accounts process, ensuring accurate and timely processing of invoices, and maintaining strong relationships with vendors.
Key Responsibilities:
1. Invoice Verification:
Accurately review and verify incoming invoices to ensure they match purchase orders and delivery receipts.
Ensure proper coding and categorization of invoices for accounting purposes.
Identify discrepancies and communicate with vendors and internal departments to resolve them.
Payment Processing:
Prepare and process payments, including electronic transfers, ACH transactions, and check requests, ensuring timely and accurate disbursements.
Manage payment schedules and prioritize payments to meet due dates.
Ensure all payments are properly authorized and documented before processing.
3. Vendor Management:
Develop and maintain strong relationships with vendors to facilitate smooth transactions.
Communicate with vendors to resolve any issues related to invoices, payments, or discrepancies.
Ensure vendor information is up-to-date and accurately recorded in the accounting system.
4. Reconciliation:Perform regular reconciliations of accounts payable balances, including monthly and quarterly reconciliations.
Investigate and resolve any discrepancies or variances identified during the reconciliation process.
Ensure all accounts payable transactions are accurately recorded and balanced. 5. Reporting:
Generate and analyze accounts payable reports, such as aging reports, payment forecasts, and cash flow statements.
Provide insights and recommendations based on report findings to improve the accounts payable process.
Prepare and present reports to management, highlighting key metrics and trends.
Compliance:
Ensure all accounts payable activities comply with company policies, accounting standards, and legal regulations.
Stay updated on changes in relevant accounting regulations and implement necessary adjustments.
Maintain proper documentation and records for audit and compliance purposes.
7. Audit Support:
Assist with internal and external audits by providing necessary documentation, explanations, and support.
Ensure timely and accurate responses to audit queries and requests.Implement audit recommendations to improve accounts payable processes and controls. 8. Expense Reports:
Review and process employee expense reports, ensuring they comply with company policies and are properly documented.
Verify expense claims for accuracy and completeness, and process reimbursements promptly.
Address any discrepancies or issues with expense reports in collaboration with employees.
9. Process Improvement:
Identify opportunities for improving accounts payable processes to enhance efficiency and accuracy.
Implement best practices and automation solutions to streamline the accounts payable workflow.
Continuously monitor and evaluate the effectiveness of implemented process improvements.
10. Team Collaboration:
Collaborate with other departments, such as procurement and finance, to ensure smooth financial operations.
Communicate effectively with team members to address any accounts payable-related issues.
Support overall business goals by contributing to cross-functional projects and initiatives.
Qualifications:
Education: Bachelor’s degree in accounting, Finance, or a related field.
Experience: Minimum of 2-4 years of experience in accounts payable or a similar role.
**Skills**:Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Proficiency in accounting software and Microsoft Office Suite (Excel, Word, PowerPoint).
Strong analytical and problem-solving abilities.Effective communication and interpersonal skills.
Attributes:
High level of integrity and ethical standards.
Ability to work independently and as part of a team.
Strong dedication to process improvement and efficiency.
Ability to handle confidential information with discretion.
Pay: AED3,000.00 - AED3,500.00 per month
Ability to commute/relocate:
- Umm al-Quwain City: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Accounts Payable: 2 years (required)
Application Deadline: 23/02/2025
