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Administrative Assistant/receptionist

2 weeks ago

Media City, United Arab Emirates Fincasa Corporate Services Provider LLC Full time

**Job Description: Administrative Assistant**

**Position Overview**:
We are seeking a highly organized and proactive Administrative Assistant to support the owner with personal and professional tasks. The role covers managing personal affairs, property matters, banking, visas, appointments, social media, as well as office management, maintenance, rental coordination, documentation, and general administrative duties.

**Key Responsibilities**:

- Manage the owner’s personal tasks, including:

- Handling property-related issues (maintenance, rent collection, repairs)
- Coordinating with banks (transactions, paperwork, scheduling visits)
- Scheduling personal appointments (medical, travel, meetings, etc.)
- Managing and updating social media profiles as required
- Oversee office operations:

- Ensure office maintenance and cleanliness
- Coordinate rental agreements and maintain records
- Organize office documentation (contracts, bills, correspondences, filing)
- Support administrative functions (answering calls, scheduling, handling mail)
- Assist with procurement and supplies for both personal and office needs
- Monitor and liaise with service providers (cleaning, IT, security, etc.)
- Maintain confidentiality of all information related to owner’s personal and professional affairs

**Requirements**:

- Proven experience in administration or as a personal assistant of minimum 3-4 years in UAE.
- Strong organizational and multitasking skills
- Excellent communication skills
- Proficient in MS Office, internet research, and social media platforms
- Ability to work independently and meet deadlines
- Trustworthy and professional demeanor
- Knowledge of UAE procedures related to banking, visa, and property advantageous

**Preferred Qualifications**:

- Bachelor’s degree in business administration or related field
- Previous experience supporting senior management or property owners in the UAE

**Work Location**: Media City, Dubai, UAE

**How to Apply**:
Please submit your resume and a brief statement of your suitability for the role.

Pay: From AED4,000.00 per month