Admin Assistant

2 weeks ago


Ajman, United Arab Emirates MARKS REAL ESTATE LLC Full time

Marks Real Estate LLC is seeking a proactive and detail-oriented **Admin Assistant to General Executive** to provide administrative and financial support. The role involves handling payment requisitions, managing supplier accounts, and supporting real estate projects' financial activities while ensuring compliance with Ajman-specific regulations.

**Responsibilities:Administrative Support**:

- Manage the general executive’s schedule, including appointments, meetings, and travel arrangements.
- Prepare reports, presentations, and correspondence for executive use.
- Maintain organized filing systems for contracts, payment records, and project documentation.
- Handle incoming and outgoing communications, ensuring timely and professional responses.

**Financial Coordination**:

- Prepare and process **payment requisitions for suppliers**, ensuring accurate documentation and compliance with internal guidelines.
- Verify supplier invoices and match them against contracts or purchase orders for approval.
- Maintain records of supplier accounts, tracking outstanding balances and due dates.
- Oversee payments related to real estate projects, such as contractor fees, procurement costs, and service charges.
- Reconcile project expenses and prepare detailed summaries for executive review.
- Work closely with the finance team to ensure timely payment processing and resolution of any discrepancies.

**Project Support**:

- Assist in the financial tracking and reporting for ongoing real estate projects.
- Support the preparation of project-specific reports, including cost analysis and updates.
- Ensure all financial transactions related to projects comply with Ajman real estate regulations.

**Supplier & Stakeholder Management**:

- Communicate with suppliers regarding payment schedules, outstanding invoices, and required documentation.
- Liaise with project teams to gather necessary information for payment approvals.
- Provide accurate and updated payment statements to suppliers and stakeholders as needed.

**Office Operations**:

- Oversee office supply inventory and coordinate procurement as required.
- Organize meetings, events, and workshops for the team.
- Provide administrative support for daily office operations and compliance with company policies.

**Compliance & Reporting**:

- Ensure proper documentation of all payments in alignment with Ajman Municipality and regulatory requirements.
- Compile monthly reports, including financial summaries and project updates, for the general executive.
- Assist in regulatory filings and audits, preparing relevant documentation as needed.

**Job Types**: Full-time, Permanent

Pay: AED1,700.00 - AED2,500.00 per month

**Experience**:

- administrative assistant: 1 year (preferred)


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