Executive Assistant

Our client, a well-known investment firm, is looking for an
**Executive Assistant - Team Support **. Based in Abu Dhabi, the job holder will be responsible for providing a high level of Business and administrative support to the investment department.

Your duties will include but are not limited to the following:
- Prepare reports on defined executive operational metrics

- Develop documents and communication for various requests, reports, and letters

- Manage all the personal and Business day-to-day activities and issues of the manager

- Collaborate with other team members in the planning and development of internal and external projects

- On behalf of the manager, prepare correspondence and other material requiring considerable judgment and knowledge of operations; Screen, trace, file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork directly related to the overall management of the organization

- Hold all work-related information in the strictest confidence. This includes, but is not limited to, direct or indirect communications, strategic information, and employee-specific personnel action and information.

- Represent team in liaising with other department teams to coordinate some projects

- Meet professional obligations through efficient work habits such as meeting deadlines, honoring schedules, coordinating resources and meeting in an effective and timely manner, and demonstrating respect for others

- Ensures alignment with organization policy and defined regulations through effective management in scheduling offsite travel (hotel, flight, rental car, meeting agenda, presentation location needs) for designated executive personnel

- Manage a variety of essential functions requiring independent judgment and using tact and diplomacy in dealing with officials and the public

- Participate in Team meetings through the preparation of agendas, packets, documents, and general record keeping

- Manage and maintain the schedule of the team, obtaining and providing needed information for scheduled appointments

- Demonstrate efficiency in scheduling, creating complex documents, and exercising discretion and independent judgment in matters of importance and ensure the general operations of the department are functioning to maximum capacity

- Provide support and a wide range of complex, confidential, and administrative duties to the manager

- Provide supervision and general project management for unique requests by the team and ensure appropriate follow-through actions

- Perform personnel-oriented tasks, including participating in the hiring process, supervising the training of new employees, ongoing training of other employees, resolving employee problems, and following defined policy/procedure around general supervision (if applicable)

- Supervise designated office administrative staff by developing operating procedures and systems to ensure effective and efficient department office operations (if applicable)

- Responsible for conducting the meetings, bi-weekly Business, and operational meetings, and financial and budgeting reviews (if applicable)

- Organize and maintains contracts, records, and other essential documents; out-of-date archive information according to records management compliance and best practices

- Manage and supervise designated personnel, the planning, coordinating, and directing activities associated with the overall operation of the department in general.

- Develop presentations, to include general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and PowerPoint presentations

**Requirements**:
To be considered for this role, you need to meet the following criteria:
- Must be fluent in English; knowledge of Arabic and other languages would be a plus

- Must be a Bachelor's degree holder

- Must have experience working in a multicultural environment

- At least five years of Executive Assistant / Personal Assistant experience in a highly professional business environment (experience in financial services, professional services, legal, or banking industries preferred)

- With exceptional written and verbal communication skills in English and Arabic, Desire to deliver superior customer service

- Ability to multi-task with a high degree of accuracy

- Demonstrated a high level of professionalism and confidentiality

- Excellent phone manners and interpersonal communication skills

- Ability to learn and accept standard operating procedures and compliance regulations Exceptional skills with Microsoft Office: Word, Excel, PowerPoint

- Proactive and organized

+9712 6225503
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