Purchase Supervisor

2 weeks ago


Dubai, United Arab Emirates Naik Foundation Full time

**Key Responsibilities**:

- **Procurement Management**:

- Supervise and coordinate all purchasing activities for the hotel, including food and beverage, housekeeping, maintenance, and office supplies.
- Ensure that all purchases comply with hotel policies and budgetary guidelines.
- Negotiate with suppliers and vendors to secure the best possible prices, quality, and delivery terms.
- Monitor inventory levels and ensure that stock levels are sufficient to meet hotel demands without overstocking.
- **Supplier Relationship Management**:

- Develop and maintain positive relationships with key suppliers and vendors.
- Continuously assess supplier performance, resolve any issues with deliveries or quality, and ensure that agreements are met.
- Research and recommend new suppliers when necessary to meet the hotel's needs.
- **Inventory Control**:

- Oversee the proper management of hotel inventory, ensuring accuracy and consistency in stock levels.
- Conduct regular stock audits to identify discrepancies, shortages, or excess inventory.
- Coordinate the timely delivery and storage of goods, ensuring proper inventory rotation (FIFO or FEFO methods).
- **Budget and Cost Control**:

- Monitor and control the purchasing budget, ensuring that costs remain within established limits.
- Track expenses and identify cost-saving opportunities without compromising on quality or service.
- Prepare and maintain reports on purchasing activities, cost savings, and inventory status.
- **Team Supervision and Training**:

- Supervise a team of purchasing assistants and clerks, providing guidance and training on hotel purchasing policies and procedures.
- Ensure that the team is efficient, motivated, and aligned with the hotel's operational needs.
- Promote a collaborative working environment with other hotel departments to ensure smooth procurement processes.
- **Compliance and Documentation**:

- Ensure compliance with all relevant legal and safety regulations regarding procurement practices.
- Maintain accurate and up-to-date records of all purchase orders, contracts, invoices, and deliveries.
- Monitor quality control processes to ensure all purchased items meet the hotel’s standards.
- **Operational Support**:

- Coordinate with other departments (e.g., food and beverage, housekeeping, maintenance) to understand their needs and ensure timely delivery of supplies.
- Assist in troubleshooting and resolving any issues related to procurement or inventory shortages.

**Qualifications**:

- **Experience**: Minimum of 3-5 years of experience in purchasing or procurement, preferably within the hospitality industry.
- **Hotel Experience**: Previous experience working in a hotel environment is essential to understand the unique demands and fast-paced nature of hotel operations.
- **Skills**:

- Strong negotiation and communication skills.
- Excellent organizational and time-management skills.
- Knowledge of inventory management systems and procurement software.
- Ability to manage multiple tasks and prioritize effectively.
- **Education**: A degree or diploma in Supply Chain Management, Business Administration, Hospitality Management, or related field is preferred.
- **Language Skills**: Proficiency in English is required; additional languages may be advantageous.
- **Personal Attributes**:

- Strong leadership qualities with the ability to motivate and manage a team.
- Attention to detail, accuracy, and commitment to quality.
- Ability to work under pressure and meet deadlines.

**Preferred Skills**:

- Familiarity with hotel-specific procurement processes, including food and beverage purchasing, housekeeping supplies, and maintenance.
- Experience with hotel inventory and property management systems.
- Strong financial acumen and experience working within a budget.

This role offers an exciting opportunity to work in a dynamic hotel environment, contributing to the smooth operation of the hotel by managing procurement effectively. If you are a proactive, detail-oriented, and experienced individual with a background in hotel purchasing, we encourage you to apply.



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