Admin Assistant Property Manager
5 days ago
**Job Summary**:
**Key Responsibilities**:
- Provide administrative support to the Property Manager including document preparation, record keeping, and general office coordination.
- Handle day-to-day property management activities, including tenant coordination, lease documentation, and property inspections.
- Maintain accurate financial records, assist with rent collection, payment follow-ups, invoice processing, and petty cash management.
- Prepare and review lease agreements and ensure proper documentation and compliance with local laws and regulations.
- Act as a liaison between tenants, contractors, and service providers, ensuring timely communication and resolution of issues.
- Assist in coordinating maintenance schedules, tracking work orders, and verifying completion of services.
- Maintain tenant databases, contract records, and filing systems in both physical and digital formats.
- Prepare reports related to occupancy, expenses, maintenance activities, and other property metrics.
- Support the Property Manager in organizing meetings, site visits, and inspections.
- Perform other administrative or operational tasks as assigned.
**Skills and Requirements**:
- Fluent in **English**, **Arabic**, and **Hindi** is a plus.
- Minimum **3 years of experience** in property management, real estate, or administrative roles with exposure to **basic accounting**.
- Strong organizational and multitasking abilities with excellent attention to detail.
- Proficiency in **Microsoft Office** (Word, Excel, Outlook); knowledge of property management software is a plus.
- Good interpersonal and communication skills for dealing with tenants, vendors, and team members.
- Knowledge of lease agreements, tenant laws, and facility operations is preferred.
- Ability to work independently and manage responsibilities with mínimal supervision.
- Flexible working hours as per operational needs.
**Experience**:
- Property management: 3 years (preferred)
- Accounting: 3 years (preferred)
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