Admin Officer Accounting Assistant

1 week ago

Ajman, United Arab Emirates EDUTECH LABS FZE Full time

We are seeking a highly organized and detail-oriented **Admin Officer cum Accounting Assistant** to join our team. The role requires a multi-tasker with strong organizational skills, a proactive attitude, and an understanding of UAE labor laws and government procedures.

**Key Responsibilities**

**Administrative & HR Duties**:
1. Draft and process official company documents including:

- Employment contracts
- Offer and termination letters
- Salary certificates, NOCs, and vehicle acknowledgment forms

2. Handle onboarding and off boarding processes
3. Manage accommodation agreements and tenancy contracts
4. Organize and maintain company and employee filing systems
5. Update and monitor the renewal of:

- Visas, labor cards, medical insurance
- Trade licenses, establishment cards, and tenancy agreements
- Vehicle Mulkiya and other relevant permits

6. Manage correspondence with Free Zone authorities (permits, maintenance, documentation)
7. Oversee company travel arrangements (flights & hotel bookings)
8. Ensure all staff files are up to date with valid passports, visas, photos, and related documentation
9. Act as a liaison between management, employees, and government authorities
10. Handle procurement and manage purchasing via platforms like Amazon, Noon, etc.

**Accounting & Finance Support**:

- Assist in the preparation of basic financial reports and reconciliations
- Maintain accurate records of company expenses, petty cash, and purchases
- Support payroll calculations and salary processing (local and international staff)
- Coordinate payment of utility bills and maintain accommodation expense tracking sheets

**Skills and Qualifications**:

- Bachelor's degree in Business Administration, Accounting, or related field (preferred)
- At least **5 years of experience** in HR and administration (UAE experience preferred)
- Knowledge of UAE labor law, visa processes, and company formation/renewal procedures
- Proficient in Microsoft Office Suite and basic accounting tools
- Ability to work independently, meet deadlines, and handle confidential information
- Detail-oriented, reliable, and proactive

**Requirements**:

- A valid UAE Driving License is mandatory

**Position Type**: Full-time
**Salary Range**: AED 6,000 - AED 8,000 per month
**Application Deadline**: May 05, 2025

**Benefits**:

- 30 days of annual leave
- Annual air ticket provided
- Medical insurance provided yearly

**Working Hours**: 9:00 AM - 6:00 PM
**Working Days**: Sunday to Friday
**Day Off**: Saturday

Pay: AED6,000.00 - AED8,000.00 per month

Application Deadline: 30/04/2025

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