Personal Assistant to HR

2 weeks ago

AlAyn, United Arab Emirates Reap Full time

**Job Summary**:
**Key Responsibilities**:

- **Administrative Support**:

- Provide day-to-day administrative support to the HR team, including managing schedules, coordinating meetings, and preparing reports.
- Handle HR-related correspondence, ensuring all communications are accurate and timely.
- Assist in maintaining HR files and records, ensuring they are updated and compliant with company policies.
- **Calendar Management**:

- Schedule and manage meetings, interviews, and appointments for HR personnel.
- Coordinate travel arrangements for HR team members when needed.
- **Document Preparation**:

- Prepare HR documents, including employment contracts, employee handbooks, and onboarding materials.
- Ensure that documents are properly filed, stored, and easily accessible when required.
- **Recruitment Support**:

- Coordinate pre-employment checks (background checks, reference checks) and assist with onboarding new hires.
- **Employee Records Management**:

- Assist in maintaining up-to-date employee records, including personal details, job roles, and contract terms.
- Ensure that all employee data is handled confidentially and stored securely.
- **HR Projects & Events**:

- Provide logístical support for HR projects and initiatives (e.g., training programs, team-building events, employee engagement activities).
- Assist with organizing HR-related events, workshops, and staff meetings.
- **Compliance & Reporting**:

- Ensure HR processes comply with company policies and local labor laws.
- Assist in preparing HR reports, such as attendance records, performance appraisals, and payroll information.
- **General Office Support**:

- Order office supplies and manage inventory for HR-related materials.

**Qualifications**:

- **Education**: A high school diploma or a degree in Business Administration, Human Resources, or a related field.
- **Experience**: At least 1-2 years of administrative or HR-related experience is preferred.
- **Skills**:

- Strong organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Attention to detail and accuracy in all tasks.
- Basic understanding of HR principles and processes is a plus.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and proactive mindset.

**Benefits**:
**Salary: AED 1200 to AED 1500**

**Job Types**: Full-time, Contract
Contract length: 6 months

Pay: AED1,200.00 - AED1,500.00 per month

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