Admin Assistant

4 days ago

Sharjah, United Arab Emirates Gulf Water Treatment Co Ltd Full time

The Admin Assistant will be responsible for providing general administrative support, including scheduling appointments, organizing meetings, making travel arrangements, managing office supplies, maintaining records, assisting with document preparation, and performing other administrative tasks as needed. The role also includes overseeing vehicle maintenance, ensuring the timely renewal of legal documents, and assisting with various day-to-day office operations.

**RESPONSIBILITIES and DUTIES**:
**Administrative Support**:

- Provide comprehensive administrative support, including managing utility bill payments, banking tasks, coordinating courier services, procuring office supplies, and handling renewals of fire extinguishers for both office and warehouse.

**Travel Arrangements**:

- Assist in processing and managing visit visas, permits, flight and hotel bookings, and other travel arrangements for employee business trips.
- Collaborate with government offices, agencies, and embassies to facilitate the required paperwork.
- Manage the arrangement of rental cars when necessary, and maintain records of bookings and usage.

**Vehicle Maintenance Support**:

- Maintain a complete list of company-owned vehicles, including fuel consumption records.
- Assist in conducting monthly vehicle inspections, submitting reports, and ensuring that servicing, Salik tag refills, and other necessary maintenance tasks are completed on time.

**Document Renewals**:

- Maintain and track the renewal schedule for tenancy contracts, trade licenses, and other legal documents.
- Ensure timely renewals and keep the list updated with required details.
- Assist with any other administrative tasks as assigned by the reporting manager.

**QUALIFICATIONS AND SKILLS**
- Undergraduate/graduate with 4-5 years of relevant experience.
- Strong organizational and time management skills.
- Good Communication skills for collaboration with external parties.
- Ability to work independently and meet deadlines in a fast-paced environment.

**Requirement: Immediate**

Pay: AED3,000.00 per month

Application Deadline: 30/09/2024
Expected Start Date: 01/10/2024

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