Purchasing Officer

6 days ago

Abu Dhabi, United Arab Emirates Al Afiya Group Full time

**PURCHASING OFFICER**

**Full job description**

Ensuring proper procurement processes at Central Stores and chain of retail branches in F&B field. He is responsible for evaluating Purchase Request, Sourcing products, best Vendors, negotiating rates and conditions of supply and preparing reports (e.g. on orders and costs.). Ultimately, Procurement Officer should create and maintain good relationships with key suppliers to ensure merchandise is of high quality and delivered on time.

**DUTIES & RESPONSIBILITY**

1. Develop existing network of vendors related to F&B industry.

2. Finding & developing alternative vendors more beneficial for company.

3. Maintain and update a list of vendors (3 vendors per each product\service), with support and coordination of head of requested department.

4. Receive and analyze requests for purchase from Central stores or from Division Managers, specify purchase requirements with Requestor and perform purchasing as per the Policy.

5. Negotiate prices and conditions of supplies with vendors such as delivery terms, consistency of supplies, payment terms, as per Procurement Policy.

6. Prepare comparisons sheets on time and as due to ensure fast process with all relevant details for decision making and approval prior to preparing Purchase orders.

7. Prepare Purchase orders with relevant documents including Quotations, Purchase request and any relevant documents for Management approval.

8. Forecast company needs in advance based on Previous data, if needed, to benefit the best rates.

8. Coordinate with Central stores on daily basis about interruptions or emergencies with reporting of every such incident to work on improvement.

9. Ensures the overall quality and uniformity of documents, the evaluation of quotations, and the analysis of vendor terms and conditions, with planning for future.

10. Ensuring the availability of ingredients through safety stock planning & coordination with central stores.

11. Coordinate with the head chef and production manager to test the quality of new ingredients, to write down the requirements and specifications.

12. To prepare comparison sheets on time and as due to ensure fast procurement process.

13. Coordinate with account team for invoices processing, Payments, and reconcile invoices weekly and/or monthly.

**QUALIFICATION/REQUIREMENTS**

1. Minimum of 3-4 years’ experience in F&B field, while 2-3 years in Purchasing activities.

2. Bachelor’s degree in business administration, accounting, or related field preferred.

3. High level of compliance to policy and integrity, zero tolerance to violations.

4. Proficient computer skills, including MS Office Suite (Word, Outlook, and Excel).

5. Confidence and strong professional communication skills.

6. Solid analytical skills, with the ability to create reports and conduct cost analyses.

7. Good verbal and written communication skills, ability to multitask, prioritize, & manage time efficiently.

8. Knowledge of HACCP principles or any similar food safety certification is a plus.

**Salary**: AED 3,000.00 - AED 4,000.00 per month

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Purchase Officer (F&B): 2 years (required)
- Restaurant/food factory/Catering industry: 3 years (required)

**Nationality**: All

Ability to Commute:

- Abu Dhabi (required)

Ability to Relocate:

- Abu Dhabi: Relocate before starting work (required)

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