Event Coordinator

2 weeks ago

Abu Dhabi, United Arab Emirates Steps Communications Full time

Key Responsibilities:

- Collaborate closely with clients, account managers, and creative teams to understand event objectives, and brand messaging.
- Develop comprehensive event plans, timelines, and budgets, considering client preferences, venue requirements, and logístical considerations.
- Source and liaise with vendors, suppliers, and partners to secure event-related services and resources, including venues, catering, audiovisual equipment, signage, and promotional materials.
- Coordinate event logistics, including venue setup, décor, entertainment, transportation, and audiovisual production, to create immersive and engaging experiences that align with client brand identities and campaign themes.
- Manage event registration, guest lists, and RSVPs, ensuring accurate attendance tracking and efficient check-in procedures.
- Oversee onsite event operations, including staff supervision, guest assistance, program coordination, and emergency response, to ensure smooth execution and a positive attendee experience.
- Conduct post-event evaluations and debriefs with clients and internal teams to assess event success, gather feedback, and identify opportunities for improvement.
- Stay informed about industry trends, emerging technologies, and best practices in event marketing and experiential activations, and integrate innovative ideas and techniques into event strategies and executions.

QUALIFICATIONS & REQUIREMENTS:

- Bachelor's degree in Marketing, Communications, Hospitality Management, or related field.
- Proven experience in event planning, coordination, or management, preferably within the advertising, marketing, or events industry.
- Strong organizational and project management skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and internal teams and convey ideas and instructions effectively.
- Creative thinking and problem-solving abilities, with a keen eye for detail and a passion for delivering impactful and memorable brand experiences.
- Proficiency in event management software, project management tools, and Microsoft Office Suite.
- Flexibility to work evenings and weekends, as required, to accommodate event schedules and deadlines.
- A positive attitude, adaptability, and a collaborative mindset, with a commitment to excellence and client satisfaction.

**Experience**:

- Event Coordination: 5 years (required)

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