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Bid Coordinator

2 weeks ago

Dubai, United Arab Emirates ARCHITECTURAL CONSULTANCY FIRM Full time

Pre-Bid Management,
- Registration Management,
- Pre-Bid Preparation
- Proposals Support

**Expectations & Responsibilities related to your role.**

**1. PRE-BID & REGISTRATION MANAGEMENT**
- Registration of all incoming opportunities,
- Summarization of incoming opportunities,
- Notification to Senior Management of all incoming opportunities,
- Tracking of all opportunities’ status.
- Registration of X Architects as a supplier with clients,
- Management of existing client registrations.
- Preparation of detailed bid plan for all pre-bid requests including,
- Pre-Qualification Questionnaire (PQQ),
- Expression of Interest (EOI),
- Request of Information (RFI),
- Non-Disclosure Agreements (NDA).
- Initial development of all pre-bid requests submissions,
- Management of sub consultant contacts and collateral.
- Uses internal templates to track different stages of the bid process from RFI stage to submission of proposal.
- Maintains and updates database of proposals submitted, type of projects and other internal benchmarks.
- Maintains and updates list of clients’ portals ensuring validity of company account.
- Can provide an overview of ongoing bids for reporting to senior team members.
- Communicates well, cooperative, and able to work under tight deadlines.

**2. PROPOSAL SUPPORT &REPORTING**
- Assist the Bid Manager on major bids,
- Preparation of standard Villa bid submissions.
- Ensure all proposals are prepared as per company guidelines.
- Collaborates inputs for Technical and Commercial proposals as needed from team members and sub-consultants.
- Proactively keeps track of proposal submission times and communicates with other team members to ensure timely submission.
- Coordinates with Bid team members as a focal point to finalize proposals once all deliverables are prepared for submission.
- Weekly reporting on incoming opportunities, new registrations, and all opportunity status,
- Should be ready for meetings, calls, communications, as per our procedures. His set up should be ready for such arrangements.

**Education and Training**
- Degree educated - bachelor’s degree in architecture/engineering,
- Excellent communications skills,
- Excellent skills - Adobe InDesign, Adobe Photoshop, Microsoft Office,
- Excellent command of written and spoken English,
- Understand and resolve complex technical, strategic and business issues.

**Experience**
- Previous experience in business development/bidding,
- In innovative practices locally or internationally or reputable local practices,
- 2 years of Experience

Ability to Commute:

- Dubai (required)

Ability to Relocate:

- Dubai: Relocate before starting work (required)