Event Planner

1 week ago

Dubai, United Arab Emirates Evolution Events Full time

EVENT PLANNER

Responsible for organizing, coordinating, and executing various types of events, ensuring that they run smoothly and meet the client's or organization's objectives.

Working closely with clients, vendors, and team members to create memorable and successful events, ranging from corporate meetings and conferences to weddings, parties, and fundraisers. Their role involves meticulous planning, creative problem-solving, and excellent communication skills.

Key Responsibilities

1. Meet with clients to understand their event goals, budget, and preferences. Collaborate to develop event concepts and themes that align with their vision.

2. Create and manage event budgets, ensuring all expenses are accounted for and the event remains within financial constraints.

3. Research, recommend, and secure suitable event venues. Coordinate logistics, including seating arrangements, audio visual setups, and decorations.

4. Source and liaise with vendors such as caterers, florists, photographers, and entertainers. Negotiate contracts, manage vendor relationships, and oversee their performance.

5. Develop detailed event timelines, outlining the sequence of activities leading up to and during the event. Ensure that all involved parties are aware of their responsibilities and timelines.

6. Coordinate transportation, accommodations, and technical requirements for events. Address any unforeseen issues that may arise.

7. Collaborate with marketing and communication teams to create promotional materials and strategies to attract attendees and enhance event visibility.

8. Oversee event setup, execution, and breakdown. Manage event staff and volunteers, ensuring all tasks are carried out smoothly.

9. Quickly identify and resolve any challenges that occur during the event, such as technical glitches, last-minute changes, or unexpected weather issues.

**Job Requirements**:
1. Educational qualification in hospitality management, event planning, marketing, or a related field is preferred.
- 5 years prior experience in event planning, entertainment, project management, or a related role is essential.
- Strong organizational skills are crucial to manage multiple tasks, details, and timelines simultaneously.
- Excellent verbal and written communication skills are essential for interacting with clients, vendors, team members, and attendees.
- A creative mindset is necessary to develop unique event concepts and solutions to unexpected challenges.
- The ability to negotiate contracts, pricing, and terms with vendors is important to ensure favourable deals.
- Quick thinking and adaptability are vital for handling unforeseen issues during events.

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

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