Office Manager
2 weeks ago
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Responsibilities
1. Serve as the point person for office manager duties including:
1. Maintenance
2. Mailing
3. Supplies
4. Equipment
5. Bills
6. Errands
7. Shopping
2. Schedule meetings and appointments
3. Organize the office layout and order stationery and equipment
4. Maintain the office condition and arrange necessary repairs
5. Partner with HR to update and maintain office policies as necessary
6. Organize office operations and procedures
7. Coordinate with IT department on all office equipment
8. Ensure that all items are invoiced and paid on time
9. Manage contract and price negotiations with office vendors, service providers and office lease
10. Manage office G&A budget, ensure accurate and timely reporting
11. Provide general support to visitors
12. Assist in the onboarding process for new hires
13. Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
14. Liaise with facility management vendors, including cleaning, catering and security services
15. Plan in-house or off-site activities, like parties, celebrations and conferences
Requirements and skills
1. Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
2. Knowledge of Office Administrator responsibilities, systems and procedures
3. Proficiency in MS Office (MS Excel and MS Outlook, in particular)
4. Hands-on experience with office machines (e.g. fax machines and printers)
5. Familiarity with email scheduling tools, like Email Scheduler and Boomerang
6. Excellent time management skills and ability to multi-task and prioritize work
7. Attention to detail and problem-solving skills
8. Excellent written and verbal communication skills
9. Strong organizational and planning skills in a fast-paced environment
10. A creative mind with an ability to suggest improvements
11. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
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