Fire Coordinator

Fire Safety AMC Contracts
- Ensure valid contracts are in place for fire system maintenance across all units
- Monitor contract expiry status via CAFM software and initiate renewal 100 days in advance
- Coordinate with vendors and internal stakeholders to finalize and sign off contracts
- Maintain contract records in CAFM software Hassantuk 24 7 Monitoring
- Manage Hassantuk panel registration and installation at new and existing units
- Coordinate with authorities and vendors to prepare sites for panel installation
- Manage Hassantuk payments for all new and existing units
- Maintain Hassantuk status in CAFM software DCD Approved AMC Contracts
- Coordinate with fire system AMC vendors to prepare and submit requests for DCD-approved maintenance contracts
- Coordinate with vendors and internal stakeholders to finalize and sign off DCD-approved contracts
- Maintain the status of DCD-approved contracts in CAFM software Building Safety Certificates Civil Defense Certificates
- Obtain building safety certificates from Civil Defense by ensuring full compliance with requirements
- Track and monitor all safety certificates through CAFM software and facilitate renewals Legal Compliance
- Ensure 100 legal compliance with zero breaches of statutory requirements and zero notices penalties from authorities
- Close all safety notices issued by authorities within the allocated timeframe Fire Safety Compliance Dashboard Reporting
- Provide monthly reports on AMC status fire system PPM completion rate reactive work orders etc
- Report on compliance issues and outstanding maintenance requirements
- Report on legal exposure risks to the business units
- Maintain a dashboard tracking fire compliance percentage across all activities Fire System Asset Management
- Maintain an asset list for all new and existing units
- Monitor and track asset expiry e g fire extinguishers and plan budget for replacement
- Plan and budget for asset replacements and upgrades as required
- Remove assets from CAFM for all closed units Fire Safety Rectifications
- Receive all PPM reports and identify rectification needs
- Raise Maintenance Request Forms MRFs through FM to Procurement
- Follow up on MRF PR and PO approvals issuance to ensure timely rectification Fire System Contractor Management
- Ensure PPM planners and schedules are in place for all units
- Ensure all AMC contractors complete PPM schedules and respond to reactive complaints within contractual SLAs
- Monitor contractor KPI compliance and share scorecards with vendor finance and procurement for appropriate action per the contract agreement
- Follow up on invoices and payment status with internal finance
- Maintain strong vendor relationships to ensure timely response Fire System Auditing
- Conduct fire safety audits across units and identify potential gaps
- Follow up with relevant departments to ensure timely closure of audit findings Other Responsibilities
- Address areas of non-conformance with the operations team and implement corrective actions
- Facilitate fire system training and awareness sessions through AMC providers Qualifications
- 2 to 4 years of relevant experience
- Engineering diploma in Fire Safety or relevant field
- Certification in Safety Management (NEBOSH, IOSH, ISO 45001), NEBOSH International certificate in fire safety preferred
- Prior experience in facility management, healthcare, and fire system maintenance company is preferred.